LICENSED PHARMACY INSPECTOR7441A3 Pay Grade: 32 DEFINITION OF WORK Summary This is technical work inspecting registered pharmacies and other facilities involved in manufacturing, distributing, storing, selling and dispensing prescription and non-prescription legal drugs in an assigned area of the State for compliance with state and federal pharmacy laws and regulations. Work involves inspecting registered pharmacies and other facilities for the appropriate operating and record-keeping procedures, equipment, reference materials and sanitary conditions. Work also involves investigating complaints against registered pharmacies and other facilities and communicating to licensed pharmacists the requirements needed to maintain license or registration requirements. Standard Classification Factors Supervision Received - LEVEL D: "Under general direction..." Employees at this level are usually in charge of a large and important organizational unit. They plan and carry out assignments with little supervision. They report regularly to a superior, usually by means of occasional conferences, to discuss work progress or new problems which require advice from above. This designation will pertain to classes with a high order of independence. Difficulty - LEVEL C: Considerable - Duties which require a high degree of concentration because of the many factors which must be considered and weighed before a decision can be reached. Usually positions that require planning, developing, and coordinating programs and directing fairly large groups of people fall into this category. Complexity - LEVEL D: Work is of a diversified nature that usually involves multiple, unrelated steps. Analytical thought is necessary for dealing with complex data and situations. Work often involves a variety of unrelated processes and may require planning or carrying out a sequence of actions or both. Several alternatives usually exist at this level for approaching problems or situations. Workers at this level experience a considerable amount of independent judgment. Work is controlled by occasional review and by reporting to or consultation with supervisors or superiors. When guidelines exist at this level, they are usually broadly defined or technical requiring careful analysis and interpretation. Consequences of Actions and Decisions - LEVEL D: Consequences of actions or decisions at this level are significant as the work may be rarely if ever reviewed, making errors difficult to detect. Errors may cause major program failure or a high degree of confusion. Injuries to others due to errors are serious or incapacitating or both and costs due to errors are substantial. Contacts - LEVEL C: The purpose of the contact is to influence, motivate, conduct interviews, make formal presentations or counsel to achieve common understanding or solutions to problems when the information is sensitive in nature or the individuals or groups are skeptical or uncooperative. Communication techniques and well developed communication skills become an important requirement at this level. Physical Demands - LEVEL A: The work is predominately sedentary and requires minimal or negligible physical exertion. The employee is normally seated; however, the nature of the work allows for periods of standing or walking at will. Environmental Conditions - LEVEL A: The work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms, or libraries. Comfortable levels of temperature, ventilation, lighting and sound are inherent in the work environment. Exposure to deviations from pleasant environmental conditions is only occasional. The likelihood of injury is remote. Supervision/Leadership - LEVEL A: No supervisory or leadership responsibility; may explain work instructions or assist in training others. Distinguishing Factors Differs from other inspector classes in which the incumbents do not inspect registered pharmacies and other facilities involved in manufacturing, distributing, storing, selling and dispensing prescription and non-prescription drugs in an assigned area of the State for compliance with state and federal pharmacy laws and regulations. EXAMPLES OF WORK PERFORMED Inspects, at least once a year, registered retail and hospital pharmacies, institutional drug rooms, county health departments, family clinics and retail stores that manufacture, store, sale or dispense legal drugs such as over-the-counter, legend (prescription-only) and controlled substances to ensure compliance with state and federal pharmacy laws and regulations. Audits records and files to ensure completeness and accuracy; checks that the inventory records of controlled substances are accurate. Verifies that required equipment and reference materials are on the premises; checks that required licenses and permits are current and properly displayed; inspects the sanitary conditions of the facility. Investigates complaints against registered pharmacies and other facilities to obtain evidence for possible legal action by interviewing the parties involved and preparing and submitting a written report of the findings. Communicates to licensed pharmacists the requirements needed to maintain their license or pharmacy registration such as accurate record-keeping, storing, packaging, labeling, dispensing, patient counseling, authenticity of prescriptions and supervision of licensed pharmacists. Participates with federal, state and county officials and law enforcement personnel to protect the public against the illegal distribution of legal drugs from any source; testifies before the State Board of Pharmacy, Hearing Committee or in a court of law as necessary. Monitors licensure examinations by watching persons taking examination, collecting examination materials and responding to questions during the examination. Prepares and submits reports to supervisor of all inspections, investigations, possible violations, and weekly activity reports. Destroys controlled substances by checking expiration date, placing substances in an appropriate disposal facility and completing the records needed to ensure compliance with state and federal laws and regulations. REQUIRED KNOWLEDGE, ABILITIES, AND SKILLS Knowledge *Knowledge of professional pharmacy standards and the state laws, rules, and regulations governing the preparation and dispensing of drugs. *Knowledge of the business methods and operations of retail pharmacies. Abilities *Ability to make inspections of retail pharmacies and to conduct investigations into alleged irregular pharmaceutical practices. *Ability to prepare clear and concise written reports. *Necessary at Entry MINIMUM REQUIREMENTS: Active license or, eligible for active licensure, as a pharmacist in the State of Kansas and two years of experience in the practice of pharmacy and/or drug utilization review. NC: 04/02
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