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Business Procurement Card Program
Program Implementation Checklist
Establishing Your Program
- Understand what a BPC Card can be used for and how it can benefit your
agency
- Assemble an agency task force to implement the program
- Visit with other agencies who are active BPC program participants
- Develop an implementation plan and select an Agency BPC Coordinator
- Determine your agency's program requirements (the number of cards/accounts required and the
estimated dollar amount of agency-wide purchases per billing period)
- Obtain Agency and Department of Administration management signatures on
the Interagency Agreement
- Design a transaction log that will meet your agency's informational requirements
- Prepare an internal agency policy and procedure manual to be issued to
cardholders (internal transaction reporting and reconciliation by
cardholders; card distribution; who to contact when problems are encountered
with the card; processing of monthly billings from UMB)
- Inform your vendors about the program
- Standard UMB billing Date (15th workday)
- Determine any special billing or reporting requirements desired from UMB
Establishing Account Controls
- Coordinate with UMB in establishing Account Controls and designing cards
- Merchant Category Code Blocking / Deblocking
- Vendor Specific Blocking / Deblocking
- Transaction limitations
- Dollar restriction per transaction
- Dollar restriction per billing cycle
- Limit on the number of transactions (daily and billing cycle limits, if any)
- Restrictions to certain zip codes
Card Issuance
- Identify staff to whom cards will be issued
- Train cardholders
- Agency and cardholders sign Cardholder Agreements
- Agency BPC Coordinator distributes cards
- UMB activates cards
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