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Business Travel Card Program
Business Travel Accounts (BTA)
An agency may directly purchase tickets for an employee for travel by airplane, train, or other commonly
recognized transportation. The use of UMB Bank VISA Business Travel Account (BTA) is mandatory for
the purchase of all airline travel and optional for rail travel arranged through the State's contractor
for Travel Agency Management Services.
- What can my BTA account be used for?
- Am I required to purchase all travel tickets with a BTA?
- What vendor number should be used when paying UMB Bank's monthly
BTA billing(s)?
- Can my agency remit payment to UMB for its monthly BTA billing(s) via
the ACH payment option?
- How can my agency obtain a VISA BTA?
- Who should by agency notify if my agency's BTA contact person changes?
- Is flight insurance provided if tickets are purchased with the BTA?
- A&R Contacts for BTA questions.
- What can my BTA account be used for?
- Business Travel Accounts (BTAs) are restricted to the purchase of airline and rail tickets
for official travel.
- BTAs can be used to purchase airline and rail tickets from a variety of vendors including the State's
contractor for Travel Agency Management Services, travel agencies, airlines, internet vendors, etc.
- The use of BTAs is restricted to travel for state business, i.e., the BTA should not be used to purchase
travel tickets for personal travel.
- Am I required to purchase all travel tickets with a BTA?
- Use of the BTA is mandatory when purchasing transportation tickets through the State's contractor for
Travel Agency Management Services.
- Use of the BTA is optional for purchases of transportation tickets not made through the State's contractor
for Travel Agency Management Services. Travelers will not be reimbursed for airfare charged to personal
credit cards prior to the completion of related travel.
- As travelers are making reservations through ticket outlets other than the State's contractor for Travel
Agency Management Services, they need to be aware that air carriers have varying policies regarding the
presentation of the actual credit card used to purchase airfare at the airport.
- What vendor number should be used when paying UMB Bank's monthly
BTA billing(s)?
Use the vendor number for UMB Bank per the STARS vendor file.
Vendor suffix "06" should always be used for BTA billings.
- Can my agency remit payment to UMB for its monthly BTA billing(s) via the ACH
payment option?
- Agencies are strongly encouraged to use the ACH payment option. Please note that if your agency uses
the ACH payment option, it is important that only one control account account be paid per voucher. In
other words, if your agency receives multiple monthly billings from UMB Bank, it is important that billings
not be combined on one payment voucher.
- To ensure correct application of electronic payments by UMB Bank, remittance information must be included
in the first STARS funding line in the "invoice" field. The format for the invoice field should
be:
BTA 12345678
With 12345678 representing the last 8 digits of your agency's VISA BTA number to which payment
is to be posted.
- How can my agency obtain a VISA BTA?
Your agency can obtain a VISA BTA by providing the following information to Nickie Roberts via email
(Nickie.Roberts@da.state.ks.us):
- Agency Number
- Agency Name
- Agency Division
- Street Address
- City
- State
- Zip-Code
- Agency Contact Name
- Office Phone Number of Agency Contact
- Who should my agency notify if my agency's BTA contact person changes?
Please contact Nickie Roberts in Accounts and Reports and Ron Sager at UMB Bank in a joint email if your
agency's BTA contact person changes. ( Nickie.Roberts@da.state.ks.us;
Ron.Sager@umb.com)
- Is flight insurance provided if tickets are purchased with the BTA?
Is the state employee covered by travel insurance if a plane goes down for mechanical reasons
and the traveler's ticket was purchased with the State of Kansas Business Travel Account?
- If the ticket is purchased using the State of Kansas Business Travel Account, and there is a mechanical
failure of the aircraft and a loss of life of the traveler, there is coverage of $500,000 which is paid
to the estate of the employee.
- If a ticket is purchased using the State of Kansas Business Travel Account, and there is a loss of
life of the traveler from an act of "war" or "terrorism",
the employee is not covered by travel insurance. This noncoverage of travel insurance
is a result of the United state being officially " at war" since September
11, 2001.
- A&R Contacts:
Nickie Roberts (785) 296-7917 (Nickie.Roberts@da.state.ks.us)
Tim Hund (785) 368-6347 (Tim.Hund@da.state.ks.us)
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