Electronic Records Committee (ERC)

What We Do

The Electronic Records Committee (ERC), which is a Subcommittee of the Information Technology Advisory Board (ITAB), recommends and reviews policies, guidelines, and best practices for the creation, maintenance, long-term preservation of and access to electronic records created by Kansas state government.

Documentation

• Charter
• Membership
• Agendas
• Meeting Minutes
• Managing Electronic Mail: Guidelines for Kansas Government Agencies (E-Mail Guidelines)
• Guidelines for Managing Records on Kansas Government Agency Web Sites
• Records Management and Preservation Architecture

Related Links

• Kansas Electronic Records Management Guidelines - provide guidance to users and managers of computer systems in Kansas government on identifying, capturing, managing and preserving electronic records
• Electronic Record keeping Resources - topical directory of links related to electronic records, with an emphasis on materials relevant to Kansas state government
• Digital Imaging Guidelines for State Government Records – to assist Kansas public officials in designing responsible digital imaging systems that may be used for creating or maintaining long-term or archival records
• Kansas Electronic Record keeping Strategy: A White Paper – addresses the legal authority, division of responsibilities, principles and best practices related to electronic record keeping by Kansas state agencies
• Electronic Record keeping Plan Template – an attachment to an agency's records retention schedule to provide assurances to the State Records Board of the agency's ongoing maintenance of electronic records with enduring value.

 

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