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State of Online Kansas Employment Application FAQ's |
| Q1. |
What if I don't know my applicant ID number? |
| A. | It is not necessary to have your applicant ID number in
order to fill out the online application as long as you have entered your
SSN on the form. We do recommend that you fill out the Personal Data
Form before you fill out the application in order to make sure your name
gets in our system. |
| Q2. | It's not clear how to save my file. How can I save
it? |
| A. | As long as no agency is selected and the requisition field
is blank, no form will be submitted to an agency. You can still fill
out all the information you like and press the submit button. You
will then be sent to a page that has a text file (.txt) and a PDF (.pdf)
file. The text file is the file you can save to your computer hard
drive or floppy disk. The next time you want to work on your application, you can
go through the file upload process and find the file you saved. This
will bring in the information you had previously saved. Once you
select an agency to send the application to, you will get another
opportunity to save the file. You can also see what the agency will
be receiving by looking at the PDF file.
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| Q3. | How can I be sure my application makes it to the intended agency? |
| A. | You can't. That is why it is always important to follow up
with the agency before the vacancy deadline to ensure they have received
your application. Even though we have a very high success
rate, some agencies may be having mail server problems. If that is
the case, you will receive an error message via email indicating your form
did not make it. The subject will say "Nondeliverable" mail. If
that happens contact the agency at your earliest convenience. You
can always save your PDF file and attach it and email it to the agency once their mail
servers are back in service.
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| Q4. | I am running out of room in my Work Experience "Duties" fields and some other fields that are edited. When I hit submit I get an error. What can I do? |
| A. | The Employment Application has edits on some of the fields,
especially the Duties fields in the Work Experience area. If you need more
room you can put the information in the "SUPPLEMENTAL WORK EXPERIENCE"
field at the bottom of the form. This field will hold up to a full page
of information.
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| Q5: | The agency I am interested in is not listed in the Notice of Vacancies, why can't I find them in the drop-down menu? |
| A: | The agency of interest is not participating in the Online
Employment Application process. You will need to send the agency a
paper version of the Employment Application. One option is to fill
out the online application, do not select an agency and press the submit button.
This will create a text file and a PDF file. You can then save the PDF file,
print it out and mail it into the agency. Contact the agency recruiter for
specific details about their application process.
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| Q6: | I have previously saved my text file. When I upload my file and the data populates in the form, why are the Number of Hours and Employed To date fields reversed? |
| A: | Correct those fields and re-submit the
form. Save the text file that is created for future use and those
changes will be recognized next time you upload the
file.
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| Q7: | Why are there 2 files created even when I don't select an agency and include a Requisition Number? |
| A: | If no agency is selected there will be no application submitted
but the files will be created for your use. This allows you the applicant
to save to a text file of what was completed in the form so you wont lose
the data in the form. Also, by viewing the PDF file, it allows you
to see what the agency will see. You can also use the PDF to send the application
to those agencies that do not use the online process. |
| Q8: | Does it work on a Mac? |
| A: | This application has been successfully tested on a Mac using Operating
System X with the latest versions of Internet Explorer and Netscape.
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| Q9: | How can I save the files with my Mac? |
| A: | Place your cursor over the link and click and hold until a
dropdown menu appears. Select "Download link to disk" and
save your file to your directory of choice.
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| Q10: | Why do I get errors when I paste my job duties in the form after I submit? |
| A. | Because your data has to fit in a fixed text area on the submitted
application; only 13 rows of data are allowed. The font is small enough
to allow for an adequate description. But be sure and state your duties
in a succinct manner and minimize carriage returns. ** Remember you can always use the SUPPLEMENTAL WORK EXPERIENCE field that will give you a full page to describe what the Duties fields cannot contain because of the edits.
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| Q11: | What are all the possible errors that I can get? |
| A: | The following fields are required: Last Name, First Name, Street Address, City, State, Zip Code, Email Address The following fields cannot have more than 13 carriage returns (The
"Enter" key on your keyboard): The following fields cannot have more than 50 characters: *For the Work Experience Duties field, it is recommended that you just type the information in and let the form automatically wrap your information. ** Remember you can always use the SUPPLEMENTAL WORK EXPERIENCE field that will give you a full page to describe what the Duties fields cannot contain because of the edits.
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| Q12: | What if I have tried everything else and I still am unable to submit my application? |
| A: | Try deleting your temporary internet
files and cookies. To do this go to top of your browser and click on
tools, then internet options and then delete your temporary cookies and your
temporary internet files and click okay and then try submitting your
application again.
Proceed to the Online Employment Application |
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