| 1.0 |
SUBJECT:
New action reason codes in SHARP for Exceptional Qualifications and Performance Review
Appeal Extensions |
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| 2.0 |
EFFECTIVE
DATE: October 24, 1997 |
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| 3.0 |
DISTRIBUTION:
Agency Human Resource Managers |
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| 4.0 |
FROM:
William B. McGlasson, Director DATE: 10/24/97 |
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| 5.0 |
PURPOSE:
To establish new action reason codes for hiring an individual at above step 1 of the pay
grade if the individual has exceptional qualifications and for extending performance
review appeal periods. This is necessary to automate the regulatory reporting requirements
and provide the ability to track these personnel actions within the SHARP system. Agencies
will be able to hire candidates with exceptional qualifications above step 1 without the
approval of the director. In addition, agencies will be able to grant performance review
appeal extensions without the approval of the director. In order to meet reporting
requirements, agencies will need to use new action reason codes. |
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| 6.0 |
BACKGROUND:
Agency appointing authorities were required to request the director's approval for hires
above step 1 and performance review appeal extensions. The regulations, K.A.R. 1-5-8 and
1-7-11, were changed to provide more flexibility to agencies with personnel procedures. |
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| 7.0 |
PROCEDURE:
The new action reason codes need to be entered in the Job Data 1 panel.
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| 7.1 |
The
following new action reason codes must be used when entering a Hire, Rehire, or Promotion
with a higher beginning step due to exceptional qualifications.a) Hire (HIR) - HSH - Higher Hire Step - Exceptional
Qualifications
b) Rehire (REH) - HSE - Higher Step Reemploy - Exceptional Qualifications
c) Rehire (REH) - HSF - Higher Step ROFR - Exceptional Qualifications
d) Rehire (REH) -
HSI - Higher Step Interview Right - Exceptional Qualifications
e) Rehire (REH) - HSN -
Higher Step Reinstate - Exceptional Qualifications
f) Rehire (REH) - HSR - Higher Step
Rehire - Exceptional Qualifications
g) Promotion (PRO) - HSP - Promotion Higher Step -
Exceptional Qualifications
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| 7.2 |
The
new action reason code, Data Change (DTA) - EPA - [Extend Probation for Appeal], must be
used when entering an extension pending the completion of a performance review appeal.
K.A.R. 1-7-11(c) requires an agency to report to the director all performance review
appeal extensions made by the appointing authority pursuant to this regulation. |
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| 7.3 |
K.A.R.
1-5-7(e) requires an agency to report to the director all pay changes made by the
appointing authority pursuant to the regulation. K.A.R. 1-5-8(c) requires an agency to
report to the director all hires above step 1 made by the appointing authority pursuant to
this regulation. |
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| 7.4 |
DPS
will be able to gather from SHARP with use of proper action reason codes, and will not ask
agencies to report this action manually. DPS may periodically send reports to agencies for
verification and may also request additional information on these actions. |
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| 8.0 |
REFERENCES: K.A.R. 1-5-7, 1-5-8, and 1-7-11. |
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| 9.0 |
CONTACT
PERSON: Patti Pearce at patti.pearce@da.ks.gov or (785) 296-7232. |
