Kansas State Employment Center

Job Description

Job Title:   Coordinator

County:   Shawnee

Req. No:   188223

Agency Name:   Dept of Health & Environment

Posting Type:   External  --> Click here for Definition of Posting Type

Applications accepted through:    NOV 23, 2017

Job Description:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment verification document upon hire. KDHE participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee’s Form I-9 to confirm work authorization.

Coordinator (K0225606) in the Bureau of Environmental Remediation

Process Request for Reimbursements (RFR's) forms for both Trust and LUST programs analyzing attached invoices, supporting technical documentation, prior authorizations and project status to determine which expenses are eligible for reimbursement, and authorizing payment of RFR's. Procedures include percent completion of the project, analysis of actual work completed in relation to professional and technical time charged to the project, evaluation of technical reports, Determine incentive payment amounts and eligibility, and having significant interaction of the Storage Tank Section professional staff and vendor staff.  Handle and move large files from office to office daily.
Analyze, process, and track all utility accounts for correct usage, timely reimbursements, the establishment of new services, and retirement of established services with consultants, KDHE Project Managers, and utility company’s staff. Report any abnormalities in utility usage or account activity to KDHE Project Managers and Unit Chief.  
Responsible for evaluating vendor's field personnel from Vendor File Resume’s to assure they meet all education, experience, and licensing criteria to fulfill the KDHE requirements for the scope(s) of work being invoiced. Will notify the lead coordinator by email (RFR #, invoice #, & vendor name) of any RFR payment being held because the employee/vendor is on the OSHA/insurance expired list. Once the payment release email is received from the lead coordinator, employee will take RFR off hold and process it.

A complete position description can be emailed upon request.

Minimum Requirements:
One year of experience auditing expense records and processing payments. Education may be substituted for experience as determined relevant by the agency.

Preferred Criteria: 
• High School/GED
• Excellent Math & Accounting skills
• Excellent written and oral communication skills
• Ability to multi-task and meet deadlines
• Essential to work well as part of a team as well as independently
• MS Outlook
• Word, Excel, Access, Lotus Notes, Crystal Reports
• Proofreading, editing, attention to detail

$16.56 hourly; can vary depending upon experience and qualifications.

The application process has 3 STEPS.

STEP 1:  Register by completing the online Personal Data Form  (https://admin.ks.gov/services/state-employment-center/sec-home/state-employment/register-personal-data)
(Skip this step if you already have an Applicant ID number.)

STEP 2:  Complete the State of Kansas Application Form (https://admin.ks.gov/services/state-employment-center/sec-home/state-employment/apply) and submit to the Kansas Department of Health and Environment

STEP 3:  Email these additional documents to recruiter@ks.gov Include the job requisition number and your last name in the subject line. 

• Resume
• Cover Letter
• Copies of Official transcripts if a degree is required or preferred
• Kansas Tax Clearance Certificate

KANSAS TAX CLEARANCE CERTIFICATE REQUIRED: Each applicant applying for a State of Kansas job vacancy must obtain a valid Kansas Certificate of Tax Clearance by accessing the Kansas Department of Revenue's website at http://www.ksrevenue.org/taxclearance.html  A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual's account is compliant with all primary Kansas Tax Laws. A Tax Clearance expires every 90 days. All applicants, including current state employees, are responsible for submitting a valid certificate with all other application materials to the hiring agency.  This is in accordance with Executive Order 2004-03. If you need assistance with the tax clearance, please contact 785-296-3199.

Recruiter Contact:
KDHE – Office of Personnel Services
ATTN: Recruiter
1000 SW Jackson, Suite 580
Topeka, KS 66612
Phone: 785-296-4486
Fax: 785-559-4271
Email: recruiter@ks.gov

How You Will Be Evaluated:
Your application will be considered incomplete and you may be found ineligible if you fail to submit all required documentation. Your application will be reviewed to ensure you meet the minimum and any necessary special requirements. Next, your application will be evaluated and rated based on preferred selection criteria and competencies for the position. 

What To Expect Next:
After your application is evaluated and ranked, you may be referred to the hiring manager for further consideration and possible interview. You will be notified of the outcome after the selection process is complete. You may call or email the recruiter contact listed to inquire about your application.

Veterans Preference’ Eligible (VPE):
Former military personnel or their spouse that have been verified as a "veteran" under K.S.A. 73-201 will receive an interview if they meet the competency factors of the position, including any preferred selection criteria established in accordance with K.A.R. 1-6-3. The veterans' preference laws do not guarantee the veteran a job.  Positions are filled with the best qualified candidate as determined by the hiring manager. See jobs.ks.gov for additional Veterans' Preference Information.

Individuals with disabilities are encouraged to contact the agency recruiter if reasonable accommodations are needed for any part of the application or hiring process.

The Kansas Department of Health and Environment is an Equal Opportunity Employer. KDHE encourages applications from all persons. Federal and state legislation prohibits discrimination on the basis of race, religion, color, national origin, ancestry, sex, age, disability, and veteran status. Persons with disabilities are encouraged to contact Human Resources at 785-296-1539 if accommodations are needed in completing an application, interviewing and any other aspect of the employment process.  EOE

The mission of KDHE is to protect and improve the health and environment of all Kansans.

Find out more about us at our web site

Class/Uncl Full/Part Time: Grade: Hiring Rate: Pay Frequency:
U F 001 $0.00 Hourly

Employment Registration Online     Employment Application Online Instructions     View Job Class Spec

Return to Job Postings                 Online Communication Directory