GRAIN WAREHOUSE EXAMINER II4069M2 Pay Grade: 24 DEFINITION OF WORK Summary This is advanced field investigation work in enforcing compliance with state laws and regulations related to the storage of grain. Work involves the investigation of various aspects of grain warehouses for conformity with laws and regulations. An incumbent assumes full responsibility for the investigation of small grain facilities, and serves as lead examiner in the investigation of larger or more complex facilities requiring more than one examiner. Work may also involve making special examinations of troubled warehouses where discrepancies or irregularities of warehouse operations were found during previous inspections. Standard Classification Factors Supervision Received - LEVEL C: "Under direction..." Employees at this level usually receive a general outline of the work to be performed and are generally free to develop their own sequences and methods within the scope of established policies. New, unusual, or complex work situations are almost always referred to a superior for advice. Work is periodically checked for progress and conformance to established policies and requirements. Difficulty - LEVEL B: Average - where the employee is confronted with a variety of duties susceptible to different methods of solution which, in turn, places a correspondingly higher demand upon resourcefulness and concentration. Positions which require the analysis and evaluation of raw data and the rendering of conclusions would, in many instances, fall into this category. Complexity - LEVEL C: Work is of a standardized nature that may involve a variety of duties. Analytical thought becomes more important at this level due to increased data and changing situations. Tasks usually have several steps, some of which may not be directly related. Alternatives may exist for processes or methods to be used in solving problems. Workers at this level exercise a moderate amount of independent judgment. Work is controlled by routine review and reporting to or consultation with supervisors. When guidelines exist at this level, they tend to be more complicated or technical in nature requiring careful interpretation. Consequences of Actions and Decisions - LEVEL B: Consequences of actions or decisions at this level are minor as the work is normally reviewed regularly and errors are usually detected in following operations. Errors may be disruptive to co-workers or may cause minor inefficiency. Costs due to errors are minimal. Contacts - LEVEL C: The purpose of the contact is to influence, motivate, conduct interviews, make formal presentations or counsel to achieve common understanding or solutions to problems when the information is sensitive in nature or the individuals or groups are skeptical or uncooperative. Communication techniques and well developed communication skills become an important requirement at this level. Physical Demands - LEVEL C: The work requires moderate physical exertion. Environmental Conditions - LEVEL B: The work environment involves moderate hazards, risks or discomforts. Exposure to minor deviations from pleasant environmental conditions is normal. Minor to serious injuries are possible. Supervision/Leadership - LEVEL B: Involves functional leadership responsibility. As a "senior worker", performing essentially the same or similar work as those overseen, responsibility includes training, instructing, scheduling and reviewing. As a "project leader" may be responsible for a phase(s) of a single project which includes planning, coordinating and reviewing the work of others. This level may also involve limited administrative responsibility such as participating in the evaluation of work performance. Distinguishing Features Differs from the Grain Warehouse Examiner I class, in which an incumbent assumes full responsibility for the investigation of small warehouses, and assists in the investigation of large or complex facilities. Differs from the Grain Warehouse Examiner III class, in which an incumbent performs supervisory and technical work in planning and organizing operations within the warehouse examiner division. EXAMPLES OF WORK PERFORMED Trains examiners in the various aspects of grain warehouse examinations. Audits all grain records in smaller facilities, and serves as lead examiner in the investigation of large or complex grain warehouses; analyzes financial statements, scale drawings, and other documents of a warehouse operation and makes recommendations concerning licensure. Reviews warehouse's system of records for adequacy in the investigation of large or complex warehouses. Measures elevator bins, tanks, and flat storage facilities; calculates storage capacity; prepares diagrams and bin charts of facilities. Prepares a physical inventory of grain on hand, samples grain for deterioration and infestation; observes elevator housekeeping practices. Arranges for and checks all outstanding warehouse receipts; verifies open storage records, checks scale tickets for posting to settlement sheets; examiners monthly statements of stock for agreement with daily position records. Determines whether warehouse contains a sufficient amount of grain to meet all liabilities carried on daily position records and, if not, resolves the short position or recommends action to be taken. Performs surveillance of warehouse of shortages, bankruptcies, or failure to secure bond. Reviews storage and handling charges for compliance with USDA's Uniform Grain Storage Agreement. Prepares reports and recapitulations of examinations. Coordinates work of examiners, and reviews reports of elevator examinations completed by field examiners for accuracy and procedures used. Accepts or rejects any part of or all of an examination. Makes in-the-field spot checks of work performed by examiners. Works in the field to assist examiners when major problems arise and makes special elevator examinations. Requests and evaluates additional financial information to determine continued warehouse licensure. Makes final determination as to the appropriateness of field reports; reviews and signs recapitulations reports, and forwards these reports to the administrative office for review and submission to the proper federal agency. REQUIRED KNOWLEDGE, ABILITIES AND SKILLS Knowledge *Knowledge of warehouse examination methods and practices and uniform grain storage agreements. Knowledge of Kansas Public Warehouse Law and other laws, and regulations relating to the storage of grain. *Knowledge of bookkeeping and auditing principles necessary to audit elevator accounts. *Knowledge of the methods and practices of the grain trade, particularly as they pertain to elevator and warehouse operations. *Knowledge of procedures used in making loans on negotiable grain warehouse receipts. Knowledge of personal computer and application software usage. Abilities *Ability to plan, assign, and review work of employees. *Ability to establish and maintain effective working relationships with subordinates, elevator managers and administrative officials. *Ability to interpret and apply laws, rules and regulations relating to the storage of grain. *Ability to climb and work in high and cramped quarters. *Necessary at Entry MINIMUM REQUIREMENTS: One year of experience in grain storage operations. Education may be substituted for experience as determined relevant by the agency. NC: 06/94 |