PUBLICATIONS EDITOR

8120A2

Pay Grade:  28

DEFINITION OF WORK

Summary

This is administrative work in directing the planning, creating, editing and publishing of major publications for an agency such as magazines and journals published on a regular basis for external distribution, usually on a subscription basis.

Standard Classification Factors

Supervision Received - Level D: "Under general direction…" Employees at this level are usually in charge of a large and important organizational unit. They plan and carry out assignments with little supervision. They report regularly to a superior, usually by means of occasional conferences, to discuss work progress or new problems which require advice from above. This designation will pertain to classes with a high order of independence.

Difficulty - LEVEL C: Considerable… Duties which require a high degree of concentration because of the many factors which must be considered and weighed before a decision can be reached. Usually positions that require planning, developing, and coordinating programs and directing fairly large groups of people fall into this category.

Complexity - LEVEL D: Work is of a diversified nature that usually involves multiple unrelated steps. Analytical thought is necessary for dealing with complex data and situations. Work often involves a variety of unrelated processes and may require planning or carrying out a sequence of actions or both. Several alternatives usually exist at this level for approaching problems or situations. Workers at this level exercise a considerable amount of independent judgment. Work is controlled by occasional review and by reporting to or consultation with supervisors or superiors. When guidelines exist at this level, they are usually broadly defined or technical requiring careful analysis and interpretation.

Consequence of Actions or Decisions - LEVEL D: Consequences of actions or decisions at this level are significant as the work may be rarely if ever reviewed, making errors difficult to detect. Errors may cause major program failure or a high degree of confusion. Injuries to others due to errors are serious or incapacitating or both and costs due to errors are substantial.

Contacts - LEVEL C: The purpose of the contact is to influence, motivate, conduct interviews, make formal presentations or counsel to achieve common understanding or solutions to problems when the information is sensitive in nature or the individuals or groups are skeptical or uncooperative. Communication techniques and well developed communication skills become an important requirement at this level.

Physical Demands - LEVEL A: The work is predominantly sedentary and requires minimal or negligible physical exertion. The employee is normally seated; however, the nature of the work allows for periods of standing or walking at will.

Environmental Conditions - LEVEL A: The work environment involves normal everyday hazards or discomforts typical of offices, meeting and training rooms, or libraries. Comfortable levels of temperature, ventilation, lighting and sound are inherent in the work environment. Exposure to deviations from pleasant environmental conditions is only occasional. The likelihood of injury is remote.

Supervision/Leadership - LEVEL C: Typically involves limited supervisory responsibility which entails performing as a "first line supervisor" for a small number of employees. Supervision is not the primary responsibility of the job. Responsibility includes training, instructing, scheduling, and reviewing work and recommending hiring and disciplinary actions to a higher level of authority.

Distinguishing Features

Differs from the Public Information Officer class series in which the incumbents formulate a public information or public relations program for a state agency.

Differs from the Publications Writer class series in which the incumbents prepare and disseminate written informational materials such as speeches, newsletters and pamphlets designed to further public understanding of the objectives, functions and accomplishments of a state agency.

EXAMPLES OF WORK PERFORMED

Acts as editor of major agency publications such as magazines and journals to be distributed on a subscription basis; develops the objectives and priorities necessary to produce the major publications; develops the budget for the production of the major agency publications.

Plans, coordinates, and directs publication activities; establishes, organizes and directs production schedules and solves production problems; directs the dissemination of the publications.

Establishes and evaluates standards and criteria for the materials produced; develops guidelines concerning appropriate research techniques, resources and format.

Confers with agency executives and staff to formulate policy, coordinate publication activities and discuss organizational changes.

Determines theme of issues; writes or assigns staff to write and edit articles, reports, editorials and reviews; secures, reads, and determines accuracy and if materials submitted for publication are publishable by evaluating quality of research, interpretation and writing; approves of material submitted for publication.

Coordinates the acquisition and production of illustrative materials from various sources and assigns staff to produce pictures and illustrations.

Assigns staff to interview individuals and attend gatherings to obtain items for publication, verify facts and clarify information.

Plans overall and individual page layouts to indicate position and size of printed and graphic materials and selects type; issues press runs.

Corresponds with contributing authors to improve materials submitted for publication; determines the existence of additional reference sources to include in materials to be published.

Attends meetings and conferences to gain new ideas for publications and informational media.

Makes presentations to impart information about creating and editing published materials; represents the agency at meetings, conferences and seminars.

Supervises and trains staff.

REQUIRED KNOWLEDGE, ABILITIES, AND SKILLS

Knowledge

*Knowledge of the principles and methods of planning, creating, editing and publishing major publications.

*Knowledge of all media used in creating, editing and publishing major publications.

*Knowledge of the research techniques necessary to compile and guarantee accuracy of information and reference sources in publications.

Knowledge of the principles and practices of supervision.

Abilities

*Ability to speak effectively in public.

*Ability to establish and maintain effective working relationships with administrative officials, employees and the public.

*Ability to determine if publications are publishable.

*Ability to plan, create, and edit major publications.

*Ability to supervise.

*Necessary at Entry

MINIMUM REQUIREMENTS:

Four years of experience in writing, publishing and editing business correspondence. Education may be substituted for experience as determined relevant by the agency.

NC:   06/93
REV: 12/95
REV: 11/96
REV: 01/97
REV: 10/98
REV: 02/00
REV: 08/05
REV: 06/08