KANSAS DEPARTMENT OF ADMINISTRATION

DIVISION OF PERSONNEL SERVICES

PUBLIC SERVICE EXECUTIVE OCCUPATIONAL SPECIFICATIONS

SERIES DESCRIPTION:

This class series represents positions which are responsible for managing or directing one or more programs to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.  Management and program knowledge rather than technical or specialized skills are the essential requirement of this class series.  Positions generally provide direction to subordinate associates who are responsible for specific activities or phases of a program.   Specifically excluded from this series are administrator positions which execute program directives; positions in which specialized subject-matter or functional competence is a necessary qualification requirement; and executive director positions which have overall responsibility for the performance of program or programs.

The levels of this series are distinguished by the complexity and scope of the areas managed, the degree of accountability for success or failure, and the degree of independence within which incumbents manage.  Incumbents are expected to exercise a high degree of stewardship in management of resources for which they are responsible.  Incumbents are expected to have knowledge of, and to employ quality management principles such as focus on customer expectations, continuous improvement, team building, coaching, and empowering employees.

DEFINITION OF TERMS:

Levels of Work

Executive - Work which involves primary responsibility for overall direction including accountability for securing and managing human, financial, physical and information resources to accomplish all, or a significant portion of, an agency mission.

Managerial - Work which involves primary responsibility for day-to-day direction of programs, operations, or organizational segments indirectly, through subordinate supervisors.  In most managerial positions, the incumbent is not expected to have the "in-depth" specialized knowledge required of key subordinates, but must be able to evaluate all dimensions of a problem or issue both technical and administrative, into proper perspective in determining the most appropriate course of action to be followed.

Administrative - Work which involves overall responsibility for execution of agency or program policies, and directs individual departments or special phases of operations.  May also develop the procedures for implementation.

Supervisor - One who is primarily responsible for getting the work done through others with accountability to agency management for the quantity and quality of the work done and for ensuring efficient and economical work operations.

Levels of Organizational Responsibility

Mission - The broadest mandate given to an agency to carry out a category of related services.  Most departments are charged with only one or two missions.

Service - A general category of related programs required to fulfill a mission or part of the mission of the agency.

Program - A distinct and specific process or collection of activities involving planned, systematic efforts designed to carry out all or a part of a service usually characterized by a distinct name, purpose and budget.

Sub-program - A prescribed process or specialized collection of activities designed to carry out a part of a program.

Activity - A distinct and specialized collection of duties designed to carry out a part of a program or sub-program.

Objective - An expected event or circumstance to be achieved during the process of attaining a goal.