Travel Accounts

An agency may directly purchase tickets for an employee for travel by airplane, train, or other commonly recognized transportation.  The use of a UMB Bank VISA Travel Account (Cardless P-Card) is mandatory for the purchase of all airline travel and optional for rail travel arranged through the State's contractor for Travel Agency Management Services.

1. What can my Travel Account be used for? 
2. Am I required to purchase all travel tickets with a Travel Account? 
3. How can my agency obtain a Travel Account? 
4. Is flight insurance provided if tickets are purchased with the Travel Account?
5. A&R Contacts for Travel Account questions. 

1. What can my Travel Account be used for?
   
   - Conference Registration fees, direct bill lodging, air and rail tickets, and vehicle rentals for official State business may be purchased with Travel Accounts (Cardless P-Cards). Travel Accounts were formerly referred to as Business Travel Accounts (BTAs) and were converted to the P-Card series of VISA accounts in December 2009. Use of Travel Accounts is mandatory for purchases of air and rail tickets made through the State’s contractor for Travel Agency Management Services.
   
   - Travel Accounts can be used to purchase airline and rail tickets from a variety of vendors including the State's contractor for Travel Agency Management Services, travel agencies, airlines, internet vendors, etc.
   
   - The use of Travel Accounts is restricted to travel for state business, i.e., the Travel Account should not be used to purchase travel tickets for personal travel.
   
   
2. Am I required to purchase all travel tickets with a Travel Account?
   
   - Use of the Travel Account is mandatory when purchasing transportation tickets through the State's contractor for Travel Agency Management Services.
   
   - Use of the Travel Account is optional for purchases of transportation tickets not made through the State's contractor for Travel Agency Management Services. Travelers will not be reimbursed for airfare charged to personal credit cards prior to the completion of related travel.
   
   - As travelers are making reservations through ticket outlets other than the State's contractor for Travel Agency Management Services, they need to be aware that air carriers have varying policies regarding the presentation of the actual credit card used to purchase airfare at the airport.
   
   
3. How can my agency obtain a Travel Account? 
   
   Your agency can obtain a Travel Account by providing the following information to Tim Hund via email (Tim.Hund@da.ks.gov):
   
   - Agency Number
   - Agency Name
   - Agency Division
   - Street Address
   - City
   - State
   - Zip-Code
   - Agency Contact Name
   - Office Phone Number of Agency Contact
   
   
4. Is flight insurance provided if tickets are purchased with the Travel Account? 
   
   Is the state employee covered by travel insurance if a plane goes down for mechanical reasons and the traveler's ticket was purchased with the State of Kansas Travel Account? 
   
   - If the ticket is purchased using the State of Kansas Travel Account, and there is a mechanical failure of the aircraft and a loss of life of the traveler, there is coverage of $500,000 which is paid to the estate of the employee.
   
   - If a ticket is purchased using the State of Kansas Travel Account, and there is a loss of life of the traveler from an act of "war" or "terrorism", the employee is not covered by travel insurance. This noncoverage of travel insurance is a result of the United state being officially " at war" since September 11, 2001.
   
   
5. Contacts: 
   
   Tim Hund   (785) 368-6347   (tim.Hund@da.ks.gov)
   Jill Martin   (785) 296-3123   (jill.Martin @da.ks.gov)

Page last modified on:  March 08, 2012