CENTRAL RESPONSIBILITIES
Primary Job Flags Maintenance
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Primary Job Flags Maintenance page is used to identify the Benefit Record Number for each Employee Record Number. Also, it identifies if the Employee Record is to be considered the primary job for the specified Benefit Record Number.

Agencies should monitor the Primary Job Flags Maintenance page for their employees who are on concurrent positions. Please report incorrect data to Benefits Staff at the Division of Personnel Services.

The Primary Job Flags Maintenance page is located at Benefits>Maintain Primary Jobs>Maintain Flags maintain primary jobs menu

For any benefit record number, only one job can be designated as the primary job. Changing an employee’s Primary Job indicator, Include for Eligibility Flag, and/or Include for Deductions Flag can change an employee’s benefits eligibility.

The Benefit Record Number field is used when an employee has more than one Employment Record Number. The Benefit Record Number indicates which position is responsible for benefits. The position with the matching Employment Record Number and Benefit Record Number is responsible for benefits.

The Employment Record Number and Benefit Record Number should always match in the following situations:

blue bullet Multiple non-benefits eligible positions (GEN).

blue bullet Multiple positions with different benefits eligibility. For example, if an employee is benefits eligible on Employment Record 0 (PT1), the Benefit Record Number should be 0. If the employee is not benefits eligible on Employment Record Number 1 (GEN), the Benefit Record Number should be 1.

blue bullet Multiple positions with a different job status (active and terminated). For example, if a benefits eligible employee is active on Employment Record 0, then the Benefit Record Number is 0. If the same employee has terminated on Employment Record 1, then the corresponding Benefit Record number is 1.

If an employee is active on multiple positions in the same agency and both positions are benefits eligible, the Benefit Record Number can be lower than the Employment Record Number. For example, the Benefit Record Number could be 0 for Employment Record 1.

The Benefit Record Number can never be higher than the Employment Record Number. For example, the Benefit Record cannot be 1 for an Employment Record 0.

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