TRANSACTIONS - POSITION MANAGEMENT
Reallocate a Filled Position
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When entering a reallocation on a filled position you must visit two pages Position Data and Job Data. New rows will be added to the employee’s Job Data if the effective date in Position Data is greater than or equal to the effective date in Job Data.

Note: If incumbent is receiving an increase in pay, after the reallocation is entered on Position, a new Effective dated row and an Effective Sequence should be entered with the action of PRO in Job Data. Choose the appropriate reason code.

Navigation 1: Organizational Development> Position Management> Maintain Positions/Budgets> Add/Update Position Info

On Position Data, you will enter the reallocation row and information such as effective date, Action/Reason code, job code, and other changing information. Verify fields such as Department ID, Location Code, Reg/Temp field, Classified Indicator, Salary Plan, Grade, and Hours. The Reg/Temp field will default to "Regular" so make sure you change this to "Temporary" when appropriate. After you have entered and verified all information on the position, press Save. A warning telling you that a row has been added to the incumbent's job data will appear. Press ok and move to the Budget and Incumbent's tab to find out the Incumbent's employee ID. Now you will move to Job Data.

Navigation 2: Workforce Administration>Job Information> Job Data

On Job Data, you will add a new effective dated row. This row will be have the same effective date as the previous row that Position Data automatically inserted. Move to the Effective Sequence field and type in the appropriate number. Since both rows have the same effective date, they have to have a different sequence. Next type in your Action and Reason codes. Make sure to consult the Action Reason Code Guide for the appropriate codes relating to your specific transaction. Next (for classified positions) move to the Salary Plan tab and enter the appropriate Step. During reallocations, this step is blank, so the correct value must be entered. Next you will move to the Compensation Tab and press the Default Pay Components button. This will update all the employee's pay information. Verify information on the Kansas Information tab and move to the Benefit Program Participation link to enter the Annual Benefit Base Rate.

For step by step instructions, visit the How Do I menu.

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