Purpose: The purpose of this lesson is to learn how to identify time and leave errors prior to the final pay calculation. These records will not be processed by payroll because they did not pass the interface error edits. The specific reason the record did not pass the edits is listed on the page. These errors should be corrected prior to final pay calculation.

Navigation: Time and Leave > View Interface Errors

Timing: Correct current period time and leave prior to the final pay calculation (The file is usually sent on Sunday or Monday of payroll calculation week; therefore interface error messages are generally viewable Monday or Tuesday).

Important Notes: It is important that you enter time and leave accurately so an employee’s paycheck is correct.

The T&L program creates an error file for each interface agency.

Employees who are responsible for submitting a clean interface should check the error file to ensure all records submitted were accepted by SHARP.

Only error free records will be submitted to the time and leave edit program.

Error Messages listed on the page could include, but are not limited to the following:

Error 1: Earnings code not valid for this employee. A non-exempt earnings code was entered for an exempt employee or vice versa. This error can occur if the FLSA Status of the employee was changed AFTER the earnings code was entered on the timesheet or through the T&L Interface.

Error 2: Employee not in department. The timesheet is in the wrong department. This error can occur when the Department ID is changed AFTER the timesheet was created or the incorrect Department ID was sent on the T&L Interface.

Error 3: Data entered for earnings type not valid. Dollars were entered instead of hours or vice versa.

Error 4: Non-current pay period records cannot be interfaced. The interface file includes the wrong Pay Period End Date.

The Search Results area lists all errors that pertain to the individual listed. Errors are viewed at the employee and pay period end date level.