KEY POINTS WITHIN TIME AND LEAVE

Most time and leave edits are delayed until the SAVE button is clicked. This helps to speed up data entry. One exception is the Earnings Code. There may be a delay after entering an earnings code and tabbing out of the field. You may want to wait until the earnings code description defaults before you begin to enter hours or pay.

The following earnings codes should be used in conjunction with codes entered on the Additional Pay page: P1H; P2H; P3H; and S3H. A corresponding code is entered one time only on the Additional Pay page. If your employees start to use any of these codes, it will be necessary to add the new code to the Additional Pay page. This is covered in the Payroll CBT.

The Leave Accruals report is the BEN007. Be sure to remember this when retrieving the Leave Accruals report from your agency directory using File Transfer Protocol (Core FTP Pro). You can also generate the State of Kansas custom Leave Accrual report on-line (KBEN007) using this navigation: Time and Leave > Reports > Leave Accrual.

Time and Leave Refresh Button: This button was developed to allow you, the timekeeper, the ability to have the system calculate Total, Weekly, and Biweekly hours and the CTLA (Counts toward Leave Accrual/In Pay Status) and FLSA (Fair Labor Standards Act) figures without having to click on SAVE every time you want to see an update of the hours you just entered. The Refresh button Refresh button has green circular arrows with black text on yellow background. (green circular arrows and black font with a yellow background) will also force processing of some T&L errors or warnings. It is still necessary to click on the OK to Process? Ok to Process checkbox has a checkbox with the words Ok to Process? next to it. and Save Save button has a disk icon with black text on a yellow background. the timesheet after clicking on the Refresh button.

The Holiday Schedule Field is located on the Payroll page located within the Job Data component. Updating this field is covered in the Workforce Administration and Compensation CBT.

If you are entering an adjustment (pay or non-pay affecting) on the Adjustment Daily page, be cautious about adding rows of data. If you enter too many rows to a timesheet, you will not be able to delete any of them. You will have to cancel the page and start entry again.

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