POLICIES
Maximum Vacation Leave Accrual Schedule & Vacation Overage Report
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Reference: K.A.R. 1-9-4
http://da.state.ks.us/ps/documents/regs/art-9.htm#1-9-4

Vacation leave balances are limited to a maximum accrual based on length of service (see above chart). At the end of the last payroll period paid in each fiscal year, up to 40 hours of any accrued vacation leave that exceeds an employee’s maximum accumulation of hours shall be converted to sick leave (by entering the SLA earnings code and hours on the timesheet). After this conversion, all remaining vacation leave over the maximum accumulation of hours shall be forfeited at the end of the last payroll period paid in that fiscal year. Therefore, employees must use any vacation accruals over the maximum by the pay period end date to avoid losing it. Employees are responsible for monitoring leave overage. 

Agencies however, should generate the Vacation Leave Overage Report (http://da.state.ks.us/sharp/reports/kben354.htm) to determine who needs up to 40 hours vacation transferred to sick leave. 

Refer to the Vacation Overage Conversion Instructions:
Detailed Instructions: http://www.da.ks.gov/sharp/documents/VacationOvrgDetails.pdf or General Instructions: http://www.da.ks.gov/sharp/documents/VacationOvrgGeneral.pdf

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