TIME DOCUMENTS/TIMESHEETS/ AND OTHER TERMINOLOGY
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TERMINOLOGY

Time Document: A report containing the employee’s default work schedule and applicable holidays for the pay period. Employees use the time document to report time and leave hours (by earnings code and day) for the period.

Time Sheet: Electronic version of the time document. Also known as the Time Entry Daily page in PeopleSoft.

Paysheet: A summarized time sheet for payroll. It contains all earnings information for an employee for the pay period. It also contains any one-time exceptions such as deductions, taxes, and garnishments.

Earnings Code: Code that defines the different types of earnings and the characteristics associated with that earnings (i.e. does it add to taxable gross, what taxes should be withheld, does it count toward leave accrual [CTLA] or the Fair Labor Standards Act [FLSA], etc.). Also known as Earnings Type, examples include: vacation leave [VAC/VAE], regular hours [REG], and compensatory time earned [CME]. There are separate earnings codes to record leave for exempt employees.

Pay: Exempt employees are paid a bi-weekly rate and non-exempt employees are paid an hourly rate.

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