Kansas Department of Administration - SHARP Customer Service
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Sat: 1PM-9PM
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SHARP Message #698


Date

7/25/07

Author

HR

Subject

SHARP / PeopleSoft V8.9 is Live!

Message Text:

 

SHARP / PeopleSoft V8.9 is Live!

The PeopleSoft 8.9 upgrade is complete and SHARP is available again.

To prevent Employee Self Service users from accessing the old system, DISC will temporarily display a warning message in place of the old ESS login page redirecting users to the new system. On approximately August 24th, the old SHARP 8.0 URL containing the redirect will be discontinued. The old IP address/URL may be removed from your firewall filter (if one exists) at any time after July 25th, however the redirect page will become unavailable to your employees once you restrict access to the old IP at your firewall, therefore we recommend you make this change closer to August 24th.

The FTP process for sending and receiving data to SHARP has not changed as part of the upgrade.


Data Conversion Events and Dates

Wednesday, July 25, 2007: Core and Self-Service users will have access to the 8.9 version of SHARP beginning at 7:00 a.m. Core and Self-Service 8.9 User IDs and passwords will be the same as 8.0 User IDs and password son Friday, July 20, 2007.


Recruitment Processing Dates

Wednesday, July 25, 2007: This is the first day agencies can post a job vacancy in the new version of SHARP. The Division of Personnel Services will begin verification of Veterans Preference.

Payroll Events and Dates

Tuesday, July 24, 2007: The ‘ACCT_CD’ report that shows how funding data for agency positions was converted from the old format to the new format will be distributed to agency MVS mailboxes.

Wednesday, July 25, 2007: No SHARP or Regents off-cycles processed. There will only be 2 off-cycle payrolls processed for the pay period ending July 14 (one processed on July 20 and the second processed on July 30).

Monday, July 30, 2007: SHARP and Regents off-cycles for pay period ending July 14, 2007, paid August 2, 2007. This is the last off cycle that will run for the pay period ending July 14, 2007 and paid on July 27, 2007.

Tuesday, July 31, 2007: All Job Data actions (promotions, terminations, new hires, etc.) for the Pay Period ending July 28th must be entered by 6:00 p.m. in order to be reflected on the paysheets for this pay period. The first on-cycle preliminary calculation for the SHARP on-cycle for pay period ending July 28, paid August 10, 2007.

Friday, August 3, 2007: The final pay calculation and confirm for the SHARP on-cycle for pay period ending July 28, paid August 10, 2007.

See Division of Accounts and Reports Informational Circular No. 08-P-001 dated June 28, 2007 for a revised SHARP Bi-Weekly Payroll Schedule for 2007. Informational circulars can be found at: http://www.da.ks.gov/ar/infocirc/default.htm


Employee Self-Service Events and Dates

Wednesday, July 25, 2007: Self-Service users will have access to the 8.9 version of SHARP beginning at 7:00 a.m. 8.9 User IDs and passwords will be the same as the 8.0 User ID and password on Friday, July 20, 2007.

The first time employees log-in to Employee Self-Service (ESS) after the upgrade they will be forced by the system to select a new secret question and answer.

Employees will select their secret question from five available questions.

Once the upgrade has occurred, employees who have forgotten their password need to call the Help Desk toll free at 1-866-999-3001 and employees in the Topeka Area call 296-1900 until they establish their secret question/answer.


Regents Events and Dates

Wednesday, July 25, 2007: No SHARP or Regents off-cycles processed. There will only be 2 off-cycle payrolls processed for the pay period ending July 14 (one processed on July 20 and the second processed on July 30).

Friday, July 27, 2007: Regents off-cycle files due by 5:00 p.m. for pay period ending July 14, 2007, paid August 2, 2007.

Monday, July 30, 2007: SHARP and Regents off-cycles for pay period ending July 14, 2007, paid August 2, 2007.

Thursday, August 2, 2007: Regents cutoff 6:00 a.m. for pay period ending July 28, paid August 10, 2007.