| SHARP December 14 Bonus Payment
Information
The following information is being provided to help clarify questions
we have received regarding the implementation of the December 14th
Bonus payment in SHARP.
Employee Reviews
Classified regular employees whose most recent performance review
rating is at least satisfactory are eligible. There is no requirement
that the rating occur within 12 months of the date of the bonus.
Therefore, an employee is eligible even if the most recent review
rating was for a previous position and is at least satisfactory.
-The most recent review rating with a ‘To Date’ of
November 17, 2007 or earlier will be used to determine eligibility.
-In order for employees who have not had a review to receive the
bonus, agencies may enter a Review Type of ‘Class Spec’
with a satisfactory rating. The ‘To Date’ must be 11-17-07
or earlier. We recommend you state in the Comment section that the
purpose of the review is for the sole purpose of receiving the 12/14/07
bonus.
-Review ratings must be entered into SHARP no later than November
30, 2007, in order for employees to automatically receive the bonus.
Employee Movement Between Agencies
The agency in which an employee is active on 11/18/07, the beginning
of the pay period, is responsible for paying the bonus. For example,
in the case of an employee who works Monday – Friday, if the
employee moves to your agency to start work on Monday the 19th the
appointment should be entered effective Sunday, 11/18/07. This is
the first day of the pay period and your agency would be responsible
for payment of the bonus. Since the employee works Monday-Friday,
the former agency would not be creating a timesheet for Sunday unless
the employee actually works on Sunday for the former agency.
If, however, the employee works the 18th or any other part of the
pay period at another agency before they start work for you then
the former agency would be responsible for payment of the bonus.
Employees on Leave (Military or Medical)
Employees who are military leave or extended medical leave are
eligible for the bonus and must be temporarily returned to active
status.
-Enter a return from leave of absence in Job Data for one day with
an effective date that occurs during the November 18 to December
1, 2007 pay period. Enter the return in SHARP prior to December
2, 2007 (Job Data Action: Return from Leave / Reason: Return from
Leave). Then return employees to a leave of absence effective one
day greater than the date of their return from leave (Job Data Action:
Leave of Absence / Reason: Military Leave or Other).
-It is not necessary to update steps or pay changes if the temporary
return from leave is solely for bonus purposes. In addition, there
is no requirement that the employee being returned from military
leave or medical leave use paid leave or receive any other type
of compensation during this pay period in order to be eligible for
the payment.
-There is not a requirement that the employee be paid for an entire
day to be eligible for the bonus payment. For example, employees
who are in pay status for a limited amount of time, (paid leave,
or hours worked, are less than 8 hours) are eligible to receive
the bonus payment.”
Timesheets
The bonus will default, for eligible employees, into the 11/18/2007
– 12/01/2007 timesheet as earnings code BOL (Bonus-Legislature
Authorized). The amount will be no greater than $860.00. A prorated
amount will default for those employees whose Full Time Equivalency
(FTE) is less than 1.0. In addition, if an employee is active on
more than one position and both positions are eligible for the bonus,
each timesheet will display the BOL code and a portion of the $860.00.
In addition, for those employees who recorded Overtime (OTP) from
06/17/2007 - 11/17/2007, earnings code BSO (OT-Differential Pay
12/14/2007) will default into the 11/18/2007 – 12/01/2007
timesheet. If your employee did not work any overtime during the
06/17/2007 – 11/17/2007 timeframe, the BSO earnings code will
not default. NOTE: Recording Compensatory Time Earned (CME) does
not factor into to the BSO earnings.
The BOL and any applicable BSO earnings are scheduled to default
into timesheets during the evening of December 2, 2007.
See Accounts and Reports Informational Circular Number 08-P-013
at http://www.da.ks.gov/ar/infocirc/fy2008/IC08p013.htm
for additional information regarding the new Earnings Codes.
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