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SHARP Message #712






State Withholding Tax for Kansas

Message Text:


As announced in Notice 07-07, the Kansas Department of Revenue has developed its own Employee Withholding Allowance Certificate, Form K-4, which became effective January 1, 2008. Web links to Notice 07-07 and the new Form K-4 were included in Accounts and Reports Informational Circular No. 08-P-011 issued October 25, 2007.

The personal allowance worksheet included with Form K-4 contains the following instructions:

  • If you are a single filer mark ‘Single’
  • If you are married and your spouse has income mark ‘Single’
  • If you are married and your spouse does not work mark ‘Joint’

‘Single’ and ‘Joint’ are the only two options for indicating marital status for Kansas withholding on Form K-4. In addition, Notice 07-07 issued by the Kansas Department of Revenue advises that …..“The Department will be researching and contacting individual filers who repeatedly underpay or underestimate Kansas tax liabilities and end up with a balance due on their annual income tax filing. These individuals will be required to submit a new Form K-4 with their employer to increase their withholding.”

In order to implement the changes resulting from the issuance of Form K-4, the SHARP system is being changed to display ‘Joint (married and spouse does not work)’ for the KS Marital Status for state withholding in the Tax Data portion of the self-service View Paycheck for all employees with a marital status of ‘M’ in their State Tax Data information for Kansas. Employees receiving a paper paycheck will see ‘Joint’ on their paycheck stub if their KS State Tax Data contains a status of ‘M’. ‘Married’ will continue to be displayed in the self-service View Paycheck on the paycheck stubs for Federal Tax Data for all employees with a federal withholding tax marital status of ‘M’. Employees with a KS State Tax Data marital status of ‘S’ will continue to see ‘Single’ for their KS marital status in self-service View Paycheck and on the paycheck stub.

The change in the self-service View Paycheck is scheduled to be implemented on Wednesday, January 23, 2008. The change to the paycheck stub will be implemented effective with all paychecks issued on or after January 28, 2008.

PLEASE NOTE: When entering SWT Marital/Tax Status on the State Tax Data page for KS under “Update Employee Tax Data”, the only two valid values available for selection are ‘M’ and ‘S’. For all rows effective-dated on or after January 1, 2008, the description for ‘M’ will display as ‘Joint (married and spouse does not work)’. If the effective-date is less than January 1, 2008, the description for ‘M’ will display as ‘Married’. When adding new effective-dated rows dated after January 1,2008, a marital status of ‘M’ should only be used for KS when the Allowance Rate marked on Form K-4 is ‘Joint’.

Agencies should remind employees to review their Kansas tax withholding to ensure the proper withholding allowance rate and number of allowances is being used. Employees needing to update their tax withholding for Kansas will need to submit a completed Form K-4 to their agency personnel/payroll office for entry into SHARP.

Questions regarding the new Form K-4 or the entry of state withholding tax data in SHARP should be directed to Sunni Zentner in Payroll Services in Accounts and Reports at sunni.zenter@da.ks.gov or by phone at (785) 296-7058.