| Update 6/2/08: SHARP
Message 725
Revision/Clarification 5/27/08: SHARP
Message 723
New S15 ($0.50 Differential) Work Schedules: The
KOSE MOA is expected to become effective on Sunday, May 18, 2008.
As a result, the Department of Administration, Division of Personnel
Services, has added new work schedules that will default the new
S15 earnings code. The S15 earnings code represents the $0.50 differential
for those eligible positions covered by KOSE. The SF1 ($0.30 differential)
earnings code is still effective for all other eligible employees
not covered by KOSE.
Below is a chart displaying work schedules of KOSE covered employees
that currently default the SF1 earnings code ($0.30 differential)
along with the corresponding new work schedules that will default
the S15 ($0.50 differential) earnings code.
In order for the new S15 code to default for the 05/18/08 –
05/31/08 SHARP timesheets, you should add a new row in Position
Data (prior to Monday, 05/19/08), with an Effective Date of 05/18/08.
Enter Action “UPD – Position Data Update.” Click
on the Kansas Information folder tab and enter the new work schedule
based on the chart listed below. Note: We suggest
you wait to enter the Position Data row for unclassified regular
KOSE covered positions until after you have completed the unclassified
merit increase process as those employees could be omitted from
the process.
You may access spreadsheets of the new work schedules and existing
work schedules on the SHARP Documents page: www.da.ks.gov/sharp/documents/.
If you don’t see a work schedule you need, please send a request
to brent.smith@da.ks.gov.
ST7 Earnings Code: In addition, the $2.00 Standby
for eligible KOSE covered positions is anticipated to be effective
05/18/08 as well. The new earnings code for the $2.00 Standby is
ST7. The ST1 ($1.00 Standby) earnings code is still effective for
all other eligible employees not covered by KOSE.
KOE, KOS Earnings Codes: Two other earnings codes
have also been added to SHARP effective 05/18/2008: KOE (Leave-Union
Business-Exempt) and KOS (Leave-Union Business). Union representatives
will be allowed time off with pay consistent with the operational
needs of the employer for Union business such as state or area-wide
committee meetings or state or International conventions, and training
activities provided the employee provides reasonable notices to
his or her supervisor of such absence. Time may be used in one hour
increments. The usage of these two codes is limited to 800 hours
statewide per year. See Accounts and Reports Information Circular
08-P-032 www.da.ks.gov/ar/infocirc/
for more information on all of these new earnings codes. You may
also reference the Labor Relations website at http://www.da.ks.gov/ps/subject/labor/laborrelations.htm
for additional information including the KOSE MOA.
FLSA Holiday Credit: Please note that beginning
with the Memorial Day Holiday (05/26/08), eligible KOSE covered
employees are entitled to holiday credit that counts toward the
FLSA threshold.
SHARP is coded to default the HDC (Holiday Credit Paid 1.0) earnings
code on Holidays for non-exempt employees attached to a Holiday
Schedule, other than PSTV. For holidays, agencies will need to change
the HDC earnings code that defaults into eligible KOSE covered employees’
timesheets to one of the existing FLSA Holiday Credit earnings codes
(HOO [Paid, Scheduled Work Day]; HOC [Banked, Holiday Comp Time
Balance]; HON [Paid, Scheduled Day Off]). This means the holiday
credit earnings code will help the non-exempt employee reach the
40 hour FLSA overtime requirement sooner. On the electronic timesheet,
the hours associated with the FLSA Holiday Credit Earnings codes
(HOO, HOC, HON) will count toward the FLSA figure. For example,
if you record 32 REG Tues – Fri and 8 HOO Mon, then any additional
hours worked on Sat, for example, will be recorded as Overtime (OTP)
or Compensatory Time Earned (CME).
For information on these earnings codes, refer to the Earnings
Code list located on the Documents page of SHARP Customer Service
www.da.ks.gov/sharp/documents/.
Current Work Sched (SF1 code) / New Work Schedule (S15
code)
0FM2 0FM4
0FM3 0FM5
0MR2 0MR6
0NW2 0NW5
0TF2 0TF6
0TF4 0TF7
0WS2 0WS4
4MF2 4MF4
5MF2 5MF7
8FT2 8FT4
8MF2 8MFD
8MF6 8MFE
8MF7 8MFG
8NR2 8NR6
8RM2 8RM4
8SW2 8SW3
8TS2 8TS7
8TS6 8TS8
8WN2 8WN5
AG15 AG17
DOA2 DOA5
IR32 IR68
IR42 IR69
IR43 IR70
REV1 REV6
REV2 REV7
REV4 REV8
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