Kansas Department of Administration - SHARP Customer Service
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SHARP Hours:
Mon-Fri: 7AM-6PM
Sat: 1PM-9PM
Sun: 1PM-6PM

SHARP Help Desk:
Option 1 (SHARP)
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SHARP Message #727






Vacation Leave Overage Reminder

Message Text:


Eligible Executive Branch employees whose vacation leave balances are still over the maximum at the end of the fiscal year (06/14/08) are allowed to transfer those vacation hours (up to 40 hours) to sick leave pursuant to Kansas Administrative Regulation 1-9-4(a)(2) or Executive Order 04-13.

Agencies will need to have all SLA earnings code entries to the June 1 - 14, 2008 timesheets that affect leave overage for eligible employees entered by 6PM on Friday, June 20, 2008 at the latest.
Agencies convert the vacation leave overage to sick leave manually by recording the SLA earnings code and corresponding hours (up to 40) on the June 1 - 14, 2008 timesheets.

Instructions on how to determine which employees are over the maximum, calculate the overage amount, and transfer the overage to sick leave are provided at the SHARP Customer Service Center Documents page http://www.da.ks.gov/sharp/documents/.

Look for the following links under the “Human Resource documents/forms” section:
Vacation Overage Conversion Detailed Instructions (.pdf) (4/9/08)
Vacation Overage Conversion General Instructions (.pdf) (4/9/08)

If you have any questions about this SHARP process, you may send an email to brent.smith@da.ks.gov.