| Changes to the Employment Status field in Job Data
on the Kansas Information page, which displays employee probationary
status, will allow users to distinguish between ‘Original
Probation’ and ‘Promotional Probation’ on rows
dated 7-1-2008 or later. The new values will be available in SHARP
after noon on Friday, Sept. 5, 2008.
The description of ‘Probationary’ will continue to
display next to the Employment Status value of ‘B’ for
employees currently on probation until a row dated 7-1-08 or later
is added to their Job Data. The description will then change to
‘Promotional Probation’. You will need to change the
field to Original Probation as appropriate. The Division of Personnel
Services is still working with the Division of Information Systems
and Communications to determine if a batch update can be done to
update the probationary status for employees who are currently on
Original Probation. We will let you know as soon as we determine
if that is possible.
The probationary status is automatically defaulted into the Employment
Status field based on the action/reason code combination that is
entered on Job Data. The chart below shows the probationary status
value that will default for actions/reasons used in Job Data. *Please
note that as you add Job Data rows you may need to change the default
in the Employment Status field based on the employee’s data.
Refer to K.A.R. 1-7-3 www.da.ks.gov/ps/documents/regs/art-7.htm#1-7-3
and K.A.R. 1-7-4 www.da.ks.gov/ps/documents/regs/art-7.htm#1-7-4
for details on probationary periods.
Also, it was necessary to add the new reason code of Unclassified
to Classified (UTC) for employees who promote, demote, or transfer
from an unclassified to a classified position to get the correct
probationary status to default. The Employment Status will default
to ‘Original Probation’ when this reason is used.
NOTE: It is very important to use the right Action/Reason
code on the Job Data Work Location page so the correct probationary
status will default.
| Action |
Reason |
Default Empl Status Field Value |
| Hire |
- Concurrent (Multiple) Position
- Hire Higher Step – Excep Qual
- Higher Step (KAR1-5-8(b)(2))
- Vacant Position
|
O (Original Probation) |
| Rehire |
- Concurrent (Multiple) Position
- Higher Step (KAR1-5-8(b)(2))
- Higher Step Reinst-Excep Qual
- Higher Step Rehire-Excep Qual
- Rehire
- Reinstatement
|
O (Original Probation) |
- Reemployment
- Higher Step Reemployment-Excep Qual
|
*Change from ‘O’ to ‘P’ (Permanent)
since employee has permanent status effective on date of rehire |
| Transfer |
- Employee Request
- Employer Request
- Employer Request w In-Grade Pay Increase
- Higher Step (KAR 1-5-14)
- In Lieu of Layoff
|
Defaults value from previous row |
- Unclassified to Classified
|
O (Original Probation) |
| Promotion |
- Higher Step (KAR1-5-8(b)(2))
- Promote Higher Step-Excep Qual
- Promotion New Position/Class
|
B (Promotional Probation) |
|
*Change from ‘B’ to ‘O’ (Original
Probation) |
- Unclassified to Classified
|
O (Original Probation) |
| Demotion |
- Involuntary
- In Lieu of Layoff
- Unsatisfactory Performance
- Voluntary
|
Defaults value from previous row |
- Unclassified to Classified
|
O (Original Probation) |
Please contact Patti Pearce at patti.pearce@da.ks.gov
or 785/296-7232 if you have questions.
|
