Kansas Department of Administration - SHARP Customer Service
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SHARP Message #744






Agency Benefits Enrollment Reports

Message Text:


The following message is only for agency staff involved with benefits open enrollment for agency employees, such as monitoring enrollment activities.

The Division of Personnel Services recently created two important benefits enrollment reports:
(1) KWEBFSA – agency employees’ enrollment activity in Flexible Spending Accounts;
(2) KWEBCHG – agency employees who have completed group health insurance elections for Plan Year 2009 and employees who have not yet made any changes.

The two reports will be distributed to agencies via the MVS mailbox and can be accessed using Core FTP or WS_FTP. Move the reports to the folder where you normally transfer files. When opening the file, choose Excel if you receive a Windows prompt to “Select the program from a list.” We will be moving the files out to you throughout the day so check again if you cannot locate your agency’s reports right away.

The KWEBFSA report lists employees in your agency who are currently enrolled in a Flexible Spending Account (FSA) for Plan Year 2008 but have not yet enrolled in an FSA for Plan Year 2009. The report also lists employees who have either enrolled or re-enrolled in an FSA for Plan Year 2009. Please remind employees that they must enroll in an FSA each year even if they are enrolled for the current year. This report was run at approximately 3:00 p.m. on October 22, 2008. Enrollment activity after that time is not included on the report.

The KWEBCHG report lists the benefits eligible employees in your agency and indicates if they have made their group health insurance elections. Please keep in mind that these are employees who were benefits eligible in SHARP as of September 15, 2008. This report was also run at approximately 3:00 p.m. on October 22, 2008. Enrollment activity after that time is not included in the report.

Important Note: A KWEBFSA report was not created for your agency if none of your employees are enrolled in an FSA for either the current or new plan year.

If you have technical questions about the reports, please contact Patti Pearce at (785) 296-7232; email patti.pearce@da.ks.gov