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SHARP Message #747


Date

11/7/08

Author

Payroll

Subject

  • 11/7/08: FBN Earnings Code - Taxable Fringe Benefit

  • 10/31/08: KHPA Gift Card FBN Payroll Processing

Message Text:

 

Updated 11/7/08

As a reminder: For all active employees who participated in the 2008 HealthQuest Personal Health Assessment, the taxable fringe benefit for the total of all gift cards selected by or for the plan participant and their eligible dependent(s) will appear on the 11/14/08 paycheck.

For employees who have transferred or retired since the issuance of the gift card, the taxable fringe benefit will be processed as soon as possible.

Questions regarding this HealthQuest program and the gift card taxable fringe benefit can be directed to Eric Strate, KHPA, at (785) 291-3546.

10/31/08

As noted in previous communications, the Kansas Health Policy Authority (KHPA) HealthQuest implemented a program for plan year 2008 that included the incentive of a $50 Gift Card for completing the HealthQuest Personal Health Assessment (PHA).

The Gift Card Award is a taxable fringe benefit to the plan participant for the total of all gift cards selected by or for the plan participant and their eligible dependent(s).

For active State employees paid through SHaRP who received this taxable fringe benefit, an interface will be processed the evening of Monday, November 3rd, to generate the necessary fringe benefit income (FBN) earnings for inclusion on the 11/14/08 paycheck. The FBN earnings will appear as an Earnings row on the employee’s 10/19/08-11/01/08 time entry timesheet. SHaRP agency timekeepers must be aware that this interface-generated FBN row is valid and must remain in the employee timesheet for processing. Audits will be run following the final pay calc to insure the FBN transactions were processed correctly. Regent agencies are responsible for the inclusion of the FBN income on the appropriate employee payroll interface files.

Each agency will receive a report (KTECKHPA) in their agency MVS mailbox on 11/4/08 which will list all employees in the agency who had ‘FBN’ earnings added to their 10/19/08 – 11/01/08 timesheet by the interface process.

In addition, the Kansas Health Policy Authority will be contacting individual agencies as necessary to direct agency personnel in the steps to properly record the FBN earnings for employees who have transferred or retired since the issuance of the gift card.