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SHARP Message #752


Date

12/2/08

Author

Payroll

Subject

One-time exception to minimum collection procedures for gift card arrearages < $25

Message Text:

 

Informational Circular 00-P-020 identifies the minimum collection procedures required before an arrearage can be determined to be uncollectible. A one-time exception to these procedures has been granted by the Director of Accounts and Reports only for the arrearages < $25 created due to the recent adjustments required to record the fringe benefit income for the gift cards received for completion of the Personal Health Assessment. For arrearages < $25 which were created as a result of a gift card fringe benefit transaction, it is at the agency’s discretion to choose to either pursue collection from the employee or to immediately notify the Director of Accounts and Reports of the arrearages which should be written off based on the agency determination that it is not cost effective to pursue recovery for the arrearage. For all non-gift card arrearages, and for all gift card arrearages > $25, the policies and procedures of Informational Circular 00-P-020 remain in effect.