Kansas Department of Administration - SHARP Customer Service
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SHARP Hours:
Mon-Fri: 7AM-6PM
Sat: 1PM-9PM
Sun: 1PM-6PM

SHARP Help Desk:
785-368-8000
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SHARP Message #765


Date

4/13/09

Author

Payroll

Subject

SHARP will be unavailable April 17 (6PM) – 19 (1PM)- Data archive.

Message Text:

 

The SHARP system will be unavailable beginning at 6:00 p.m. on Friday, April 17, 2009 and may not be available again until 1:00 p.m. on Sunday, April 19, 2009. The Department of Administration will be archiving historical data in the SHARP system related to calendar year 2003. SHARP system tables being archived include employee timesheet information, W-2 data, paycheck data, employee payroll balances, and selected other payroll-related data. In addition, department budget tables will be archived for data less than or equal to June 7, 2003, which was the last pay period end date for Fiscal Year 2003.

If the archive process completes early enough on Saturday, April 18, 2009, the SHARP system may be available sometime in the afternoon. However, agencies should plan for the system to be unavailable on this day. Once the archive is complete, the data for calendar year 2003 in the tables noted above will no longer be available in the SHARP database.

Please note the KPAY318 report uses data stored in the balance tables affected by the archive process. Therefore, you will no longer be able to generate this report for calendar year 2003. If the agency needs a record of an employee’s earnings, taxes and deductions for a particular year, it will be necessary for the agency to generate and print the KPAY318 report prior to the archive date for that year.