Kansas Department of Administration - SHARP Customer Service
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SHARP Hours:
Mon-Fri: 7AM-6PM
Sat: 1PM-9PM
Sun: 1PM-6PM

SHARP Help Desk:
Option 1 (SHARP)
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SHARP Message #769






Vacation Leave Overage Reminder

Message Text:


Vacation Leave Overage Reminder

As a reminder, agencies transfer up to 40 hours of vacation overage to sick leave at the end of the fiscal year (06/13/2009).

This is accomplished by entering the SLA earnings code and appropriate overage hours into the May 31 – June 13, 2009 timesheets for those employees covered by Kansas Administrative Regulation 1-9-4(a)(2) http://da.ks.gov/ps/documents/regs/art-9.htm#1-9-4 or Executive Order 04-13 http://www.da.ks.gov/ps/subject/arc/executiveorders/2004/EO04-13.pdf.

These entries can be entered on the 05/31/09-06/13/09 timesheets anytime now through 6PM Friday, June 19, 2009, at the latest.

Instructions on how to determine which employees are over the maximum, calculate the overage amount, and transfer the overage to sick leave are provided at the SHARP Customer Service Center Documents page http://www.da.ks.gov/sharp/documents/. Look for the following links under the “Human Resource documents/forms” section:

Vacation Overage Conversion Detailed Instructions (.pdf) (5/5/09)

Vacation Overage Conversion General Instructions (.pdf) (5/5/09)

If you have any questions about this SHARP process, you may send an email to brent.smith@da.ks.gov.