Kansas Department of Administration - SHARP Customer Service
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SHARP Message #777






Agency Benefits Enrollment Reports

Message Text:


The following message is only for agency staff involved with benefits open enrollment for agency employees, such as monitoring enrollment activities.

Agency Benefits Enrollment Reports
The Kansas Health Policy Authority recently created two important benefits enrollment reports:

  1. KWEBFSA – agency employees’ enrollment activity in Flexible Spending Accounts;
  2. KWEBCHG – agency employees who have completed group health insurance elections for Plan Year 2010 and employees who have not yet made any changes.

The two reports will be distributed to agencies via the MVS mailbox and can be accessed using Core FTP or WS_FTP. Move the reports to the folder where you normally transfer files. When opening the file, choose Excel if you receive a Windows prompt to “Select the program from a list.” We will be moving the files out to you throughout the day so check again if you cannot locate your agency’s reports right away.

The KWEBFSA report lists employees in your agency with their FSA Dependent Care and FSA Health Care elections from PY 2009, and their elections for PY 2010. Blank entries in the columns indicate no elections were made for the indicated plan year. Please remind employees that they must enroll in an FSA each year even if they are enrolled for the current year. This report was run at approximately 12:01 p.m. on October 20, 2009. Enrollment activity after that time is not included on the report.

The KWEBCHG report lists the benefits eligible employees in your agency and indicates if they have made their group health insurance elections. Please keep in mind that these are employees who were benefits eligible in SHARP as of September 11, 2009. This report was also run at approximately 12:01 p.m. on October 20, 2009. Enrollment activity after that time is not included in the report.

Please note: These reports are best viewed using Microsoft Excel. Computer based training on using the Agency MVS is provided by the DofA can be located at http://www.da.ks.gov/sharp/cbt89/reporting.htm

If you have technical questions about the reports, please contact Eric Strate at (785) 291-3546; email eric.strate@khpa.ks.gov