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SHARP Message #778


Date

10/26/09

Author

HR

Subject

Daylight Saving Time Ends - November 1, 2009

Message Text:

 

Daylight Saving Time Ends - November 1, 2009

The following information is designed to assist timekeepers with entering time for 40 hour FLSA per week non-exempt employees whose shift includes 2:00a.m. on Sunday, 11/01/2009 (the ending of daylight saving time). The information is set up in Question (Q) and Answer (A) format.

Q. Is there a Bulletin that addresses Daylight Saving Time?
A. Yes, Bulletin No. 96-01; however it addresses the institution of
Daylight Saving Time which occurs in April; it does not cover the ending of Daylight Saving Time.

Q. Should we use the DST (Daylight Saving Time) earnings code to report hours worked on Sunday 11/01/2009?
A. No, this code is used in April when Daylight Saving Time is
instituted.

Q. When does the time actually change?
A. Clocks are set back one hour at 2:00a.m. Sunday, 11/01/2009.

Q. Will the hours worked result in Overtime (OTP) or Compensatory Time Earned (CME) and how should the time worked be reported? The example below assumes an employee's workday includes 2:00a.m. Sunday.

A1. If an employee is on a 12:01a.m.-12:00a.m. workweek, this change will not affect them until the end of the week beginning 11/01/2009. These hours are recorded at the 1.0 rate of pay (for example REG 9 hours if the employee worked 9 hours during the specified shift on Sunday). The employee could adjust his/her work schedule for the rest of the workweek or potentially receive overtime (OTP)/compensatory time earned (CME) at the end of the 11/01/2009-11/14/2009 workweek. Remember that overtime is not reported until an employee has met his or her FLSA threshold (40 hours for a regular non-exempt employee).

A2. If the employee is on a 7:01a.m.-7:00a.m workweek, this change will affect the employee's workweek that started 10/25/2009. If the employee does not adjust his/her work schedule prior to 7:00a.m. Sunday, 11/01/2009, then the employee could potentially receive OTP/CME for the 10/25/2009 workweek (prior to the beginning of the new workweek). Remember that overtime is not reported until an employee has met his or her FLSA threshold (40 hours for a regular non-exempt employee).

If you have questions regarding how to record Daylight Saving Time, you may contact Brent Smith at brent.smith@da.ks.gov.