Kansas Department of Administration - SHARP Customer Service
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SHARP Message #807






Update: Vacation Leave Overage - Sick Leave Transfer (SLA) is Due 06/16/2010

Message Text:


Please note: As a result of the Final Pay Calc for the 05/30/2010 - 06/12/2010 Pay Period changing to Wed, 06/16/2010, the Vacation Leave Overage to Sick Leave transfer timesheet entries (SLA) need to be entered on the 05/30/2010 – 06/12/2010 timesheets by 6PM Wednesday, June 16, 2010, at the latest.

The 2010 Leave Accrual schedule has also been updated to reflect this change. It is located on the SHARP Documents website: www.da.ks.gov/sharp/documents

Following is a copy of the previous list serve message with the updated due date:

As a reminder, agencies transfer up to 40 hours of vacation overage to sick leave at the end of the fiscal year (06/12/2010).

This is accomplished by entering the SLA earnings code and appropriate overage hours into the May 30 – June 12, 2010 timesheets for those employees covered by Kansas Administrative Regulation 1-9-4(a)(2) http://da.ks.gov/ps/documents/regs/art-9.htm#1-9-4 or Executive Order 04-13 http://www.da.ks.gov/ps/subject/arc/executiveorders/2004/EO04-13.pdf.

These entries can be entered on the 05/30/2010-06/12/2010 timesheets anytime now through 6PM Friday, June 18, 2010, at the latest.

Instructions on how to determine which employees are over the maximum, calculate the overage amount, and transfer the overage to sick leave are provided at the SHARP Customer Service Center Documents page http://www.da.ks.gov/sharp/documents/. Look for the following links under the “Human Resource documents/forms” section:

Vacation Overage Conversion Detailed Instructions (.pdf) (5/11/10)

Vacation Overage Conversion General Instructions (.pdf) (5/11/10)

If you have any questions about this SHARP process, you may send an email to brent.smith@da.ks.gov.