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SHARP Message #810


Date

6/10/10

Author

Payroll

Subject

Changes to the Payroll Processing Schedule for SMART Implementation

Message Text:

 

As a reminder, the following changes have been made to the regular payroll processing schedule in order to prepare for the implementation to SMART. 

Friday, June 11, 2010
Payday for the payroll period ending May 29, 2010.

Time and leave interface agencies must have time and leave files for the period ending June 12, 2010 submitted to the Department of Administration for processing by 5:00 p.m.

Regents’ Run ‘C’ off-cycle payroll files for the period ending May 29, 2010 are due to the Department of Administration by 5:00 p.m.

Monday, June 14, 2010
The Run 'C' off-cycle for the payroll period ending May 29, 2010 continues to be scheduled for June 14, 2010.  The check issue date for the Run 'C' off-cycle will remain Thursday, June 17, 2010.

Paysheets for the on-cycle payroll for the period ending June 12, 2010 will be created on Monday, June 14, 2010.  All job actions (i.e. promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 p.m. on June 14, 2010 in order to be reflected on the paysheets for this period.  (Paysheets would normally be created on Tuesday, June 15, 2010.)

The first on-cycle preliminary pay calculation for the period ending June 12, 2010 will also occur June 14, 2010, rather than Tuesday, June 15, 2010; therefore, all time and leave data should be entered into SHARP and designated ‘OK to Process’ by 6:00 p.m. June 14, 2010. 

Tuesday, June 15, 2010
The second on-cycle preliminary pay calculation for the period ending June 12, 2010 will occur June 15, 2010.

Wednesday, June 16, 2010
Final pay confirmation for the on-cycle payroll for the period ending June 12, 2010 will occur June 16, 2010.    All employees’ time and leave records must be ‘OK to Process’ by 6:00 PM on June 16, 2010 in order for a paycheck record to be created.  All deduction and tax data changes must be entered by 6:00 PM on June 16, 2010 in order to be reflected in the final paycheck created for the employee.  The check issue date for the on-cycle will be Friday, June 25, 2010.

Regents’ on-cycle payroll files for the period ending June 12, 2010 are due to the Department of Administration by 6:00 AM on June 16, 2010.  (These files would normally be due Friday, June 18, 2010.)

Thursday, June 17, 2010
The Regents’ on-cycle files for the period ending June 12, 2010 will be processed.

Regents’ Run ‘A’ off-cycle payroll files for the period ending June 12, 2010 are due to the Department of Administration by 5:00 p.m. on June 17, 2010.

Friday, June 18, 2010
The Run ‘A’ off-cycle for the period ending June 12, 2010 will be processed June 18, 2010.  SHARP agencies have until 6:00 p.m. on this date to enter supplemental and/or adjustment run controls for the Run ‘A’ off-cycle.  Paychecks for the Run ‘A’ off-cycle will be dated Friday, June 25, 2010.  Please note that this is the final payroll run for Fiscal Year 2010 and the final opportunity for agencies to enter any prior period adjustments on-line for pay periods prior to June 12, 2010. 

Saturday, June 19, 2010
SHARP is shut down and unavailable to agencies so that data conversion for SMART can begin.

Wednesday, June 23, 2010
SHARP is available to all agencies.  Time and Labor agencies are go-live.  Agencies should make it a priority to verify Combination Codes, Department Budget tables and Task Profiles if applicable.

Regularly scheduled Run ‘B’ off-cycle for the payroll period ending June 12, 2010 is cancelled.