Kansas Department of Administration - SHARP Customer Service
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SHARP Hours:
Mon-Fri: 7AM-6PM
Sat: 1PM-9PM
Sun: 1PM-6PM

SHARP Help Desk:
785-368-8000
Option 1 (SHARP)
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SHARP Message #822


Date

6/25/10

Author

HR

Subject

Personal Reimbursement Processing

Message Text:

 

Effective immediately

Personal reimbursements from employees will be recorded differently in SMART.  As a result, please hold all reimbursements so that they can be recorded correctly in SMART after July 1st. 

The new coding for the receipt should be the agency fund used for the employee’s paycheck, the expenditure code used for regular earnings (example: 510100 or 511100) and a negative dollar amount.  When the personal reimbursement is processed in SHARP, the paycheck will reflect an increase in expenditures for regular earnings by the ‘PRB’ amount.  The receipt voucher and the paycheck will offset each other.

Any questions can be directed to Joyce Dickerson at 785-296-3979 or Joyce.Dickerson@da.ks.gov