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SHARP-Shooter March 2003Fiscal Year End: Vacation OverageIt isn’t too early to start thinking about the fiscal year end vacation overage process. If you have classified Executive Branch employees whose vacation leave balances are over the maximum at the end of the fiscal year, you will need to use the June 7, 2003 timesheets to transfer those vacation hours (up to 20 hours) to sick leave. This transfer of vacation hours to sick hours is in compliance with
Kansas Administrative Regulation (K.A.R.) 1-9-4 that was effective June
2002. If you have unclassified employees who follow Executive Order
98-7, this also applies to them. These instructions do not apply to
those unclassified employees who do not follow Executive Order 98-7. The Vacation Leave Overage report will allow you, at a glance, to see who in your agency has a vacation leave balance that is higher than the maximum. The report lists unique employee information, including the Vacation Leave Overage Hours. Once you print the report, you will then subtract leave taken the last pay period of the fiscal year, if applicable, and vacation leave donated to shared leave, if applicable, that isn’t yet reflected in the leave balance and subtract it from the Overage Hours. Once you have this figure, you then access the employee’s last timesheet of the fiscal year and enter the SLA earnings code and the number of hours that should be transferred to sick leave (up to 20 hours). This figure does not have to be in quarter hour increments.After you enter the SLA row to the timesheet, turn on the OK to Process? checkbox and save your entry. The hours listed under the SLA earnings code will increase the sick leave balance by those hours during the final accrual of the fiscal year. During the final accrual of the fiscal year, the vacation balance is reduced to the maximum allowed by K.A.R. 1-9-4. This will continue to occur. The accrual for the last pay period of the fiscal year is added to the vacation leave balance AFTER the leave has been reduced to the maximum. The accrual amount for the last pay period of the fiscal year is not forfeited until the end of the next fiscal year. Detailed instructions of how to figure the overage and enter the SLA
row in the timesheet are located at http://da.state.ks.us/sharp/documents/VacationOvrgDetails.htm SHARP Agency Meetings Scheduled for AprilThe second round of agency meetings will be held in April, 2003, at Topeka, Wichita and Salina. The schedule is:
CBT Demo AvailableThe CBT Demo is available at http://da.state.ks.us/sharp/documents/CBTDemo.htm. SHARP Infolist UpdateIf your email address has changed since you first signed up for the SHARP Infolist, please sign up again. Otherwise any emails addressed to you will bounce back to us. Sign up information is given in the attention block just below. Readiness Checklist ReminderThe second submission of the Agency Readiness Checklist was due on March 14, 2003. Agencies should return the completed form to Doug Quinn. The completed form can be emailed to SHARPCM@da.state.ks.us, faxed to (785) 296-1168, or mailed to DISC, Attention: Doug Quinn, Landon State Office Building, Room 751-S, Topeka, KS 66612. A copy of the checklist can be found at http://.da.state.ks.us/sharp/documents/UpgradeMeetingNov7.20.htm Notice:If your computer is set up with the State Outlook e-mail, you can select SHARP Change Management from the Global Address Book and send any questions about the upgrade there. Otherwise send e-mail to SHARPCM@da.state.ks.us . Attention:Stay up-to-date on the latest information about the SHARP upgrade by signing up for the SHARP information list at: http://da.state.ks.us/sharp/infolist.htm . Please inform all SHARP users about this important list! SHARP Customer Service Web Page:PeopleSoft 8.0 Free Pre-Class Tutorialhttp://www.psknowledgecenter.com/af/peoplesoft/my/preclass.html
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