SMART Messages

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DATE March 31 2011
Module PO
Subject Hot Topic! PO Close process resumes this weekend
Purchase Order: This is a reminder that the PO Close process will resume. There has been a slight change in the schedule for running this process, it will run on Saturday, April 2, 2011 starting at 6:00 PM after the system is closed to users. As mentioned in the Information Blast on March 10, 2011 a query has been designed to provide a list of POs that do NOT have system edits in place and will close if the agency doesn’t take some action:
Navigation: Reporting Tools > Query > Query Viewer
Query Name: KS_PO_MAY_CLOSE
Enter: Business Unit and Proposed Close Date
Proposed Close Date: The date that the next monthly PO Close batch process will run. The monthly PO Close batch process will run the weekend following the first working day of the new month. The monthly PO Close batch process for March will run on Saturday, April 2, 2011.

Below is a link to the SMART Training Resources page where a Job Aid titled “Using the KS_PO_MAY_CLOSE Query” has been posted. This job aid contains IMPORTANT INFORMATION. Please read the job aid prior to running the query : http://www.da.ks.gov/smart/Training/CourseMaterials/WBT/resources.html

Purchase Requisition: The Purchase Requisition Close process has been running on a monthly basis; however, the Purchase Order must be closed before the Purchase Requisition will close. Consequently, resuming the PO Close process on April 2, 2011 will free up several Purchase Requisitions to be closed. Expect an increase in the number of Purchase Requisitions that are closed following the PR Close process which will run on Sunday, April 3, 2011.

SMART Team

 

 

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