SMART Messages

SMART Logo

 
DATE January 13, 2012
Module PO
Subject ** HOT TOPIC ** Staples POs containing incorrect Contract IDs
SMART Purchase Orders may contain the incorrect Contract ID for Staples orders of Office Supplies. While the Contract ID for Office Supplies is 10583, it’s possible that the Staples POs will contain the Contract ID 36547, which is a new contract for Furniture with Staples. This is occurring during the PO Auto Sourcing process when there is no Contract ID on the Requisition Line. In this case, SMART looks for the most current contract that meets a set of parameters, one of which is whether ‘Allows Open Item Reference’ box is checked on the contract.
Due to the nature of the Office Supply contract (10583) and the Furniture contract (36547), both require use of the Open Item Reference. With the Furniture contract being the most current, this Contract ID will populate the PO Line when there is no Contract ID on the Requisition Line.
To alleviate this problem, please utilize one of the below options for all of these transactions:
1. On each Requisition Line, enter the Contract ID 10583 under the Line Details.
2. On each PO Line, enter the Contract ID 10583 under the Contract tab. If Contract ID 36547 is already populated in this field, replace it with 10583.
As with ALL POs, the Buyer should be validating that the Contract ID field contains the correct value or, if not on contract, contains no value.
The SMART Team

 

 

Quick Links

Search the Site

Contact Us

Send us an email

Sign Up

Sign up for the SMART InfoList