SMART Messages

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DATE August 22, 2012
Module GL
Subject ALL VENDOR USERS!!!

The CASH FORWARD is calculated as follows:

Budget CASH ledger balance at the end of FY 2011 (beginning of FY 2012) LESS Budget Periods 2011 and prior outstanding encumbrance balances at the end of FY 2011.

The original calculation included liquidations that occurred during FY 2012 which overstated the CASH FORWARD amount. See the example below:

 

Original calculation:

Fund

Bud Unit

Program

Account

Budget Period

Sum Total Amt*-1

Ledger

Fiscal Year

2701

374,899.80

CC_CSH_BUD

2011

2701

282,016.25

CC_CSH_COL

2011

2701

(301,659.52)

CC_CSH_EXP

2011

Cash Balance

355,256.53

2701

0100

50

2011

(10,547.00)

CC_APR_ENC

2011

2701

0100

50

2011

10,547.00

CC_APR_ENC

2012

2701 Total

Cash Forward

355,256.53

Revised calculation

Fund

Bud Unit

Program

Account

Budget Period

Sum Total Amt*-1

Ledger

Year

2701

374,899.80

CC_CSH_BUD

2011

2701

282,016.25

CC_CSH_COL

2011

2701

(301,659.52)

CC_CSH_EXP

2011

Cash Balance

355,256.53

2701

0100

50

2011

(10,547.00)

CC_APR_ENC

2011

Cash Forward

344,709.53

The CASH FORWARD is found on the IBARS 404 Report as shown below:

If your agency has not received a corrected file through the SMART Service Desk, then your original Cash Forward file was correct.

Thank you

SMART TEAM

 

 

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