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MESSAGE 100410-01
DATE October 4, 2010
AUTHOR Finance
Subject Accessing FY11 Chart of Accounts

Message Text:  The following instructions  are linked to from http://www.da.ks.gov/ar/, click "chart of accounts", click "FY2011":

2011 Chart of Accounts

In the SMART System, accessing the Chart of Accounts involves the following procedures:

1) To access the 2011 Chart of Accounts for Fund, Budget Unit, and Appropriation or Expenditure Authority, please execute query KS_CHART_OF_ACCOUNTS_QRY in the SMART system.

The query can be found by using the following path in SMART: Reporting Tools, Query, Query Viewer. On the Query Manager page, Search By: Query Name, and insert KS_Chart_OF in the ‘begins with’ field. Select to run the query in either HTML or Excel, once the selection is made, place your five character agency number in the ‘Unit’ prompt (i.e. 17300 for the Department of Administration) and 2011 in the ‘Budget Period’ prompt.

2) To access the 2011 Chart of Accounts for Fund, Budget Unit, citation information, and footnote information, please execute query KS_COA_CITATION_FOOTNOTE_QRY.


The query can be found by using the following path in SMART: Reporting Tools, Query, Query Viewer. On the Query Manager page, Search By: Query Name, and insert KS_COA in the ‘begins with’ field. Select to run the query in either HTML or Excel, once the selection is made, place your five character agency number in the ‘Unit’ prompt (i.e. 17300 for the Department of Administration) and 2011 in the ‘Budget Period’ prompt.


If you wish to view a particular footnote for your agency, please note the footnote value (i.e. 17303), and search the FY2011 Footnote.pdf file for the respective value. When searching the file, users can execute the find functionality or manually scroll through the listing which is in agency number order.

If you have any questions regarding Chart of Accounts access in SMART, please log at ticket with the SMART Help Desk at https://dahelpdesk.ks.gov or call 785-368-8000 Option 2.

 

SMART TEAM


 

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