Prepaid Turnpike Accounts
To establish application procedures, accounting controls and reimbursements methods for moneys advanced for prepayment of turnpike tolls.
Turnpike authorities are constantly reviewing technologies and methods available that will enable them to serve their clientele more efficiently while reducing costs incurred in the collection of user fees (toll). Some turnpike authorities are acquiring high technology systems that automatically identifies a vehicle as it passes an electronic sensor, records the trip information and deducts the toll from a prepaid account established with the turnpike (e.g., Kansas Turnpike Authority's K-TAG). The turnpike issues an electronic device that is attached to the inside of the vehicle's windshield. As the vehicle travels through designated lanes when entering and exiting the turnpike, the identification number of the device is read and the trip information is recorded electronically. The turnpike authority incurs some economies in operations while the motorist may receive discounted fees and the convenience of almost never having to stop at a toll plaza.
Any state agency desiring to establish a prepaid turnpike account must complete the appropriate application. The agency should submit a completed voucher for the initial amount to be advanced to the turnpike authority and a copy of the completed application/agreement signed by the appropriate representative of the state agency. The purpose of the prepayment must be limited to making advance deposits against which future turnpike pass (toll) fees will be charged. Prepayment to open an account for turnpike fees should only be requested when there is a benefit to the agency, such as discounted usage fees or special lanes at toll plazas which utilize electronic devices to record the entrance and exit of a vehicle without stopping, thus incurring a reduction in travel time. The agency is responsible for developing and implementing adequate internal procedures for the prevention of unauthorized use or abuse of the pass cards or electronic devices and for the detection of errors in the billings received from the turnpike authority.
The itemized monthly statements are NOT billings. Each agency should estimate its turnpike toll usage needs for the next month when making a monthly payment. Turnpike tolls should not be prepaid for more than the next thirty days. Surplus funds at the end of the fiscal year should not be used to prepay turnpike tolls for the following fiscal year. Since no billings will be outstanding at the end of the fiscal year for those accounts in a positive status, turnpike tolls should not be a DA-118 item at the end of each fiscal year.
Questions regarding the establishment of prepaid turnpike accounts should be directed to:
Division of Accounts and Reports
Specific questions regarding K-TAG should be directed to:
Kansas Turnpike Authority