Kansas State Employment Center
 

Job Description


Job Title:   Senior Administrativ Assistant

County:   Johnson

Req. No:   188255

Agency Name:   KS Wildlife, Parks & Tourism

Posting Type:   External  --> Click here for Definition of Posting Type

Applications accepted through:    DEC 15, 2017

Job Description:

This full-time, unclassified Senior Administrative Assistant position is located in the Kansas City District Office, and is supervised by Todd Workman, Assistant Secretary of Administration.

The incumbent acts as the main receptionist for the Kansas City District Office, greets and directs office visitors as well as telephone customers; sells agency permits, licenses and applications, maintains sales records, makes deposits and handles other account transactions; provides information regarding hunting, fishing, boating, state parks, public lands, pertinent laws and regulations, agency services, functions, policies, procedures, wildlife damage, and animal damage control; sells agency resident and non-resident permits, licenses, and applications via the online systems when applicable, including furharvester, hunting, fishing, park, camping, annual and second vehicle, big game, boating registration, waterfowl, hunter education duplicate cards, disabled, and lifetime; prepares special permits, including game breeders, field trials, water events, disability crossbow, disability hunt from vehicle, commercial dog, and recapture; receives and records cash receipts; balances cash register and prepares for next day’s business; prepares bank deposits; assists in preparation of payment vouchers for all purchases in region and for regional employees, determining appropriate coding; assists with maintaining state contract and purchase files for equipment, uniforms, and supplies used in operating the regional office and for regional field staff; assists with the preparation of the BPC report and the needed encumbrances; as needed, picks up, opens, sorts, and distributes mail to office staff, as well as process outgoing mail and deliver to post office; performs general filing of records and correspondence; keeps brochures and department literature organized, displayed, and well stocked; operates copy machine, postage meter, cash register, fax machine, computer, printer, and the KOALS system (online license sales system); prepares rough draft and final typing of correspondence, special reports, information bulletins, and news releases; checks out and keeps records of equipment that is lent out to customers, such as live traps and bird bangers; assists officers with research in KOALS; tags bobcats and keeps records of tags; and completes special projects as assigned.

BENEFITS: Beginning hourly salary, $13.61; group health and life insurance; retirement; optional deferred compensation, dental and vision options; holidays; and sick and vacation leave.

MINIMUM REQUIREMENTS: One year of experience in general office, clerical and administrative support work.  Education may be substituted for experience as determined relevant by the agency.  The successful candidate must pass a background check and possess a valid driver’s license. 

ADDITIONAL QUALIFICATIONS/SKILLS/ABILITIES: The successful applicant must have a mix of computer database, spreadsheet office equipment, business communication, and word processing knowledge. Applicants having experience with the SMART process (electronic accounting system) are preferred. Applicants must possess the ability to communicate effectively with others. The successful applicant will be innovative and a resourceful self-starter able to work with minimal supervision and demonstrate organizational skills.

HOW TO APPLY:  Qualified applicants must register with the State of Kansas by completing the personal information registration form to obtain their State of Kansas Applicant ID Number.  This form may be completed online at http://www.da.ks.gov/ps/aaa/recruitment/.  Qualified applicants may apply by submitting ALL of the following items:

1) a letter of interest, which includes your State of Kansas ID Number;

2) a detailed resume; including a valid email address;

3) transcript material, if applicable, (copies of official transcripts or unofficial student copies are acceptable as long as degree is conferred);

4) KDWPT employment application located at

http://www.ksoutdoors.com/news/KDWPT-Info/Jobs/Employment-Application-Additional-Info;

5) an authorization to release information form** located at

http://www.ksoutdoors.com/news/KDWPT-Info/Jobs/Employment-Application-Additional-Info and,

**Please note, this form must either be witnessed and signed by a Kansas Department of Wildlife, Parks and Tourism employee or signed in front of and notarized by a notary public.  We reserve the right to conduct a background check on all qualified applicants.

6) Kansas Tax Clearance Certificate

Kansas Tax Clearance Certificate:  Each applicant applying for a State of Kansas job vacancy must obtain a State Tax Clearance Certificate by accessing the Kansas Department of Revenue’s website at http://www.ksrevenue.org/taxclearance.html. A Tax Clearance is a comprehensive tax account review to determine and ensure that an individual’s account is compliant with all primary Kansas Tax Laws. Applicants are responsible for submitting their certificate with all other application materials to the hiring agency. This is in accordance with Executive Order 2004-03.

Application materials should be sent to kdwpt.kdwprecruitment@ks.gov or may be sent to Human Resources Office, Kansas Department of Wildlife, Parks and Tourism, 512 SE 25th Avenue, Pratt KS 67124, phone number 620-672-5911.  Incom

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Class/Uncl Full/Part Time: Grade: Hiring Rate: Pay Frequency:
U F 001 $0.00 Hourly


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