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SHARP Hours:
Mon-Fri: 7AM-6PM
Sat-Sun 1PM-6PM
SHARP Help Desk:
785-368-8000
Option 1 (SHARP)
*Listen for options.
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SHARP
SECURITY ROLES
Review the available roles for security access.
AGENCY UPDATE ROLES: All
Agencies. These roles allow you to make changes in the system. CBT test
results are required.
| Role Name |
Access |
Description |
| Agency Timekeeper |
Time and Leave, Shared Leave, Pay Affecting Adjustments and Supplementals,
Non-pay Affecting Adjustments, Bonus Pay, T&L Reports |
Ability to update leave balances; enter employee time and make
current period, pay-affecting and non-pay affecting adjustments;
enter supplementals; enter bonus pay; view shared leave and time
and leave errors; run T&L reports. |
| Agency Recruiter |
Recruitment, Recruitment Reports |
Adds job postings; maintains applicant's information; associates
applicants; runs Recruitment reports. |
| Agency Training Administrator |
Enterprise Learning, Training Reports |
Sets up new courses and sessions; enrolls students; enters student
training; runs Training reports. |
| Agency HR Administrator |
Workforce Administration, Setup Tables, HR Reports |
Enters employee data changes including personal and job data.
Hires Applicants and Employees. Process unclassified merit, bonus
pay, step increases and longevity bonuses. Runs HR reports. |
| Agency Position Administrator |
Position Management, Setup Tables, Position Reports |
Adds positions and makes updates to position information; view
FTE Table; runs Position reports. |
| Agency Benefits Administrator |
Benefits, Reports |
Update information for employee retirement benefits and group
term life eligibility. View benefits records. Run Benefits reports. |
| [WF] Agency Payroll Administrator |
Workflow |
Agency recipient of Payroll workflow worklists. |
| Agency Commitment Acct. Spec. |
Define Comittment Accounting |
Setup Acct Cd, Dept Budget, & Position Pool Tables, Generate
Dept FTE & FTE Rollup Reports. |
| Agency Payroll Specialist |
Maintain Payroll Data, Manage Payroll
Process, Position Management, Workforce Administration, Payroll
Reports |
View and maintain payroll data, view position and job data, run
payroll reports. |
REGENTS UPDATE ROLES: Regents Institutions
only. These roles allow you to make changes in the system. CBT test
results are required.
| Role Name |
Access |
Description |
| Regents HR Administrator |
Workforce Administration, Position Management |
Access to this role is limited to selected Regents HR/Payroll
employees. Ability to update employee and position data due to errors
associated with the Regents Management Reporting Interface. |
| Regents Payroll Administrator |
Maintain Payroll Data, Define Payroll Process, and Define Payroll
Taxes |
View Payroll Balances, Update/Display, Update/Display All to employee
payroll data, Year to Date Balances Report, and display only to
Payroll Process tables and Payroll Tax Tables. |
| Regents Payroll Tax Specialist |
Maintain Payroll Data, Define Payroll Taxes |
View Payroll Balances, Update/Display, Update/Display All to employee
payroll tax data, Year to Date Balances Report, and Display Only
to Define Payroll Tax Tables. |
Regents Payroll Savings Bond
Specialist |
Maintain Payroll Data |
View Payroll Balances and the Savings Bond Log Edit |
AGENCY VIEW ONLY ROLES: All Agencies.
These roles allow you to view information in the system. CBT test results
are NOT required.
| Role Name |
Access |
Description |
| Agency Time and Leave Inquiry |
Time & Leave, Reports |
View Time records and Leave balances; run T&L reports |
| Agency Recruitment Inquiry |
Recruitment, Reports |
View recruitment records and run recruitment reports |
| Agency Training Inquiry |
Enterprise Learning, Reports |
View training records and run training reports |
| Agency HR Inquiry |
Workforce Administration, Reports |
View employee HR data records and run HR reports |
| Agency Position Inquiry |
Position Management, Reports |
View position data records, FTE Table and run position reports |
| Agency Benefits Inquiry |
Benefits, Reports |
View employee benefits records and dependent beneficiary data.
Run benefits reports. |
| Agency Payroll Manager |
Maintain Payroll Data, Manage Payroll Process, Workforce Administration,
Reports |
Maintain Payroll Data, Manage Payroll Process, Administer Workforce,
Define Commitment Accounting |
| Agency Payroll Inquiry |
Maintain Payroll Data, Manage Payroll Process, Administer Workforce,
Define Commitment Accounting |
View payroll data, job data and position accounting data. |
REGENTS VIEW ONLY ROLE: Regents Institutions
only. These roles allow you to view information in the system. CBT test
results are NOT required.
| Role Name |
Access |
Description |
| Regents Payroll Inquiry |
Maintain Payroll Data, Define Payroll Process, and Define Payroll
Taxes |
Display only access to Maintain Payroll Data Inquire and Use bars
and ability to run Report Year To Date Balances. Display only access
to Define Payroll Process and Define Payroll Taxes. |
STATEWIDE VIEW ONLY ROLE:
Each agency may request one or two signons that allow Display
Only access to statewide data. This access is given to agencies to allow
them the ability to view information pertaining to their employees that
may be restricted on certain pages due to PeopleSoft departmental security,
using their normal SHARP sign-on.
Access to statewide data will be limited to the Current
Job menu item under Workforce Administration>Job Information and
the Employee Job Action History report under Workforce Administration
> Workforce Reports. This information is confidential (K.S.A. 75-2949f)
and User IDs must not be shared with other users or employees to maintain
database security and confidentiality.
| Role Name |
| Statewide Inquiry |
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