SHARP SECURITY ROLES

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Review the available roles for security access.

AGENCY UPDATE ROLES: All Agencies. These roles allow you to make changes in the system. CBT test results are required.

Role Name	Access	Description
Agency Timekeeper	Time and Leave, Shared Leave, Pay Affecting Adjustments and Supplementals, Non-pay Affecting Adjustments, Bonus Pay, T&L Reports	Ability to update leave balances; enter employee time and make current period, pay-affecting and non-pay affecting adjustments; enter supplementals; enter bonus pay; view shared leave and time and leave errors; run T&L reports.
Agency Recruiter	Recruitment, Recruitment Reports	Adds job postings; maintains applicant's information; associates applicants; runs Recruitment reports.
Agency Training Administrator	Enterprise Learning, Training Reports	Sets up new courses and sessions; enrolls students; enters student training; runs Training reports.
Agency HR Administrator	Workforce Administration, Setup Tables, HR Reports	Enters employee data changes including personal and job data. Hires Applicants and Employees. Process unclassified merit, bonus pay, step increases and longevity bonuses. Runs HR reports.
Agency Position Administrator	Position Management, Setup Tables, Position Reports	Adds positions and makes updates to position information; view FTE Table; runs Position reports.
Agency Benefits Administrator	Benefits, Reports	Update information for employee retirement benefits and group term life eligibility. View benefits records. Run Benefits reports.
[WF] Agency Payroll Administrator	Workflow	Agency recipient of Payroll workflow worklists.
Agency Commitment Acct. Spec.	Define Comittment Accounting	Setup Acct Cd, Dept Budget, & Position Pool Tables, Generate Dept FTE & FTE Rollup Reports.
Agency Payroll Specialist	Maintain Payroll Data, Manage Payroll Process, Position Management, Workforce Administration, Payroll Reports	View and maintain payroll data, view position and job data, run payroll reports.

 

REGENTS UPDATE ROLES: Regents Institutions only. These roles allow you to make changes in the system. CBT test results are required.

Role Name	Access	Description
Regents HR Administrator	Workforce Administration, Position Management	Access to this role is limited to selected Regents HR/Payroll employees. Ability to update employee and position data due to errors associated with the Regents Management Reporting Interface.
Regents Payroll Administrator	Maintain Payroll Data, Define Payroll Process, and Define Payroll Taxes	View Payroll Balances, Update/Display, Update/Display All to employee payroll data, Year to Date Balances Report, and display only to Payroll Process tables and Payroll Tax Tables.
Regents Payroll Tax Specialist	Maintain Payroll Data, Define Payroll Taxes	View Payroll Balances, Update/Display, Update/Display All to employee payroll tax data, Year to Date Balances Report, and Display Only to Define Payroll Tax Tables.
Regents Payroll Savings Bond Specialist	Maintain Payroll Data	View Payroll Balances and the Savings Bond Log Edit

 

AGENCY VIEW ONLY ROLES: All Agencies. These roles allow you to view information in the system. CBT test results are NOT required.

Role Name	Access	Description
Agency Time and Leave Inquiry	Time & Leave, Reports	View Time records and Leave balances; run T&L reports
Agency Recruitment Inquiry	Recruitment, Reports	View recruitment records and run recruitment reports
Agency Training Inquiry	Enterprise Learning, Reports	View training records and run training reports
Agency HR Inquiry	Workforce Administration, Reports	View employee HR data records and run HR reports
Agency Position Inquiry	Position Management, Reports	View position data records, FTE Table and run position reports
Agency Benefits Inquiry	Benefits, Reports	View employee benefits records and dependent beneficiary data. Run benefits reports.
Agency Payroll Manager	Maintain Payroll Data, Manage Payroll Process, Workforce Administration, Reports	Maintain Payroll Data, Manage Payroll Process, Administer Workforce, Define Commitment Accounting
Agency Payroll Inquiry	Maintain Payroll Data, Manage Payroll Process, Administer Workforce, Define Commitment Accounting	View payroll data, job data and position accounting data.

 

REGENTS VIEW ONLY ROLE: Regents Institutions only. These roles allow you to view information in the system. CBT test results are NOT required.

Role Name	Access	Description
Regents Payroll Inquiry	Maintain Payroll Data, Define Payroll Process, and Define Payroll Taxes	Display only access to Maintain Payroll Data Inquire and Use bars and ability to run Report Year To Date Balances. Display only access to Define Payroll Process and Define Payroll Taxes.

 

STATEWIDE VIEW ONLY ROLE:

Each agency may request one or two signons that allow Display Only access to statewide data. This access is given to agencies to allow them the ability to view information pertaining to their employees that may be restricted on certain pages due to PeopleSoft departmental security, using their normal SHARP sign-on.

Access to statewide data will be limited to the Current Job menu item under Workforce Administration>Job Information and the Employee Job Action History report under Workforce Administration > Workforce Reports. This information is confidential (K.S.A. 75-2949f) and User IDs must not be shared with other users or employees to maintain database security and confidentiality.

Role Name

Statewide Inquiry