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SHARP Hours:
Mon-Fri: 7AM-6PM
Sat-Sun 1PM-6PM
SHARP Help Desk:
785-368-8000
Option 1 (SHARP)
*Listen for options.
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SHARP
Contact Information
SHARP Help Desk: 785-368-8000,
Option 1
DPS Main Number: 785-296-4278
Accounts & Reports Main Number: 785-296-2311
State of Kansas Online Communication Directory
Intranet Directory (for state use only)
Choose a link below to jump to a specific section:
General Human Resource, Benefits,
Payroll, Recruitment,
Technical
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| Ad-Hoc Queries and Open Records Reports |
| General Human Resource Questions |
| Human Resource Reports |
| Human
Resource Transactions for Agencies |
| Informational Circular Distribution |
| Leave Accruals |
| Longevity Bonus/Step
Increase |
| Personnel System Tables |
| Reports Not Available to Agencies |
| SHARP
Data Corrections |
| SHARP Operator
Sign-Ons |
| SHARP Training
CBT's |
| Time and Leave |
| Unclassified Job Codes |
| Workers Compensation Adjustments |
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| Deferred Compensation Enrollment/Loan Program |
| Flexible Spending Accounts (FSA)
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| FMLA |
| Group Health Insurance
(GHI) - Active Employees Only |
| Group Health Insurance (GHI) - COBRA/Direct
Bill Only |
| KPERS Buyback Enrollment |
| Optional Group Life Insurance Enrollment |
| Shared Leave |
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| Direct Deposits, Regents' Payroll Processing |
| Federal and State Tax Regulations |
| Funding Groups, General Ledger Data,
STARS Payroll Transactions |
| Garnishments, Income Withholding Orders,
Levies, Bankruptcies |
| Paycheck Adjustments/Supplementals,
Reprints/Reversals, Payroll Error Messages, KPAY010 Employees Not
Processed |
| Payroll Policies and
Procedures, Payroll Issues, SHARP System
Programming Problems and Modifications |
| Payroll Tax Data, Employee/Employer
Deduction Data, Paycheck Mailing Addresses, Year-to-Date Balances,
W-2's, Prior Year Adjustments |
| Savings Bonds, Organizational Dues, Regents'
Stop Payments/Reprints |
| Third Party Remittances, Statistical
Reporting and Documentation |
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| Applicant Process |
| Notice of Vacancy Reports |
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| Printing Reports from Core FTP |
| Technical Problems |
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Ad-Hoc
Queries and Open Records Reports
Contact: Kristine
Scott, DPS; kristine.scott@da.ks.gov
Typical Questions:
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Interpretation of Statutes, Regulations and Bulletins
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Procedures relating to Human Resource Management
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Eligibility for D-Day
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Use of sick leave and/or vacation leave
Informational
Circular Distribution
Contacts: Circulars
are available from the Accounts and Reports website at http://www.da.ks.gov/ar/infocirc/.
To receive notice of future informational circulars, subscribe to the
listserv available from this web page.
Typical Questions:
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Longevity bonus not appearing on eligibility listing
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Step increases that did or did not update on job data
panels
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Correcting 'Date Next Increase' field
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Requesting a new unclassified job code
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Changing rates on an agency unique salary plan
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Activating and inactivating Department ID
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Correcting Job Data (work history) information
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Correcting Employee Review data
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Correction Position Data
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Transfers between agencies, including Regents institutions
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Adding timesheets
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Assigning/changing work schedules
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Entering time and leave
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Entering shared leave on timesheets
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Entering Workers Compensation codes
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Time Entry Error Messages
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Leave payouts
Workers
Compensation Adjustments
Contacts: Brent Smith,
DPS; 296-1432; brent.smith@da.ks.gov
(for earnings codes questions)
State Self Insurance Fund, KHPA,
(for adjustment amount questions):
Deferred
Compensation Enrollment
Deferred Compensation Loan Program
Contact: ING at 1-800-232-0024;
outside of Topeka; or 296-7095 in Topeka
Flexible
Spending Accounts (FSA)
Contact: Jennifer
Hoffmans, DPS; 296-6825; jennifer.hoffmans@khpa.ks.gov
Typical Questions:
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Use of paid vs. unpaid leave
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Use of paid leave toward FMLA entitlement
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Serious health condition
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Use of intermittent leave
Group
Health Insurance (GHI) - Active Employees Only
Contact: Brenda Vaughn,
KHPA; 785-296-3147; brenda.vaughn@khpa.ks.gov
Typical Questions:
Group
Health Insurance (GHI)- COBRA/Direct Bill Only
Contact: Eilene Wason,
KHPA; 785-296-4459; eilene.wason@khpa.ks.gov
Typical Questions:
KPERS
Buyback Enrollment
Contact: KPERS at
1-888-275-5737; outside of Topeka; or 296-6666 in Topeka
Optional
Group Life Insurance Enrollment
Contact: KPERS at
1-888-275-5737; outside of Topeka; or 296-6666 in Topeka
Shared
Leave
Contact: Jeanette
Bieker, DPS; 296-4863 jeanette.bieker@da.ks.gov
Typical Questions:
Direct
Deposits, Regents' Payroll Processing
Contact: Carol Beck,
A&R, Payroll Services 296-2002; carol.beck@da.ks.gov
Typical Questions:
Federal and State
Tax Regulations
Contacts: Roger Basinger, A&R,
Municipal Services 296-2846; roger.basinger@da.ks.gov
Typical Questions:
Funding
Groups, General Ledger Data, STARS Payroll Transactions
Contact: Steve Banning,
A&R, Payroll Services 296-7059; steve.banning@da.ks.gov
Typical Questions:
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STARS payroll transaction processing and fund sufficiency
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Entering new funding groups
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Entering/changing funding group data
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Balancing SHARP data to STARS data
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KPAYWAGE information
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Journal voucher processing questions
Garnishments,
Income Withholding Orders, Levies, Bankruptcies
Contacts: Nancy Haufler,
A&R, Payroll Services 296-3887; sokcows@da.ks.gov
Cindy O'Donnell, A&R, Payroll
Services 296-6616; sokcows@da.ks.gov
Typical Questions:
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Garnishments
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Income Withholding Orders for child support and spousal
support
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IRS Levies
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Bankruptcies
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Setoff Orders for payroll deductions
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Federal Student Loan garnishments
Questions regarding the reason for
the setoff order should be directed to: Doug Craig, A&R, Accounts
Receivable-Setoff 296-2311; doug.craig@da.ks.gov
Paycheck
Adjustments/Supplementals, Reprints/Reversals, Payroll Error Messages
Contact: Joyce Dickerson,
A&R, Payroll Services 296-3979; joyce.dickerson@da.ks.gov
Typical Questions:
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Processing current year adjustments/supplementals
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Processing reprints/reversals
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EFT reversals
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Personal reimbursements
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Arrearage payback schedules
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Setting up/changing employee deduction and employer
contribution data
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Payroll error messages during pre-calc period
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Correcting data to allow payroll to process
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Employees appearing on PAY010
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Payroll error messages following final pay confirmation
and off-cycles
Payroll
Policies and Procedures, Payroll Issues, SHARP System Programming Problems
and Modifications (pertaining to Payroll)
Contacts: Earl Brynds,
A&R, Payroll Services 296-5376; earl.brynds@da.ks.gov
Nancy Ruoff, A&R, Payroll Services
296-5369; nancy.ruoff@da.ks.gov
Typical Questions:
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DOA policies and procedures related to payroll
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General payroll issues and information regarding payroll
processing
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Federal and State payroll tax regulations information
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Report system programming problems
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Request programming modifications
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Request interface capability
Payroll
Tax Data, Employee/Employer Deduction Data, Paycheck Mailing Addresses,
Year-to-Date Balances, W-2's, Prior Year Adjustments
Contacts: Sunni Zentner,
A&R, Payroll Services 296-7058; sunni.zentner@da.ks.gov
Debbie Esquibel, A&R, Payroll
Services 368-6313; debbie.esquibel@da.ks.gov
Typical Questions:
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Setting up/changing payroll tax data
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Setting up/changing employee deduction and employer
contribution data
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Entering paycheck mailing addresses
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Year-to-date balances
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W-2's, W-2 reprints and W-2C's
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1042's and 1042 reprints
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Prior year adjustments
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Calculation and use of Annual Benefits Base Rates
8233 Forms
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Tax Sheltered Annuity maximums
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Regents' payroll processing
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Paycard Program
Savings
Bonds, Organizational Dues, United Way
Contact: Janice Wolfley,
A&R, Payroll Services 296-3699; janice.wolfley@da.ks.gov
Typical Questions:
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United Way deductions
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Savings Bonds balance refunds
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Lost/destroyed Savings Bonds
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Entering Organizational Dues codes
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Stopping Organizational Dues deductions
Third
Party Remittances, Statistical Reporting and Documentation
Contact:
Jacquie Neunzig, A&R, Payroll
Services 296-5373; jacquie.neunzig@da.ks.gov
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State taxes - all states but KS, MO, IL
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Deferred Compensation
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Flexible Spending Accounts
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United Way
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Long Term Care
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State taxes - MO, IL
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OASDI
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Medicare
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Federal withholding tax
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Electronic fund transfer
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Quarterly 941 tax form
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Workers Compensation
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Savings Bonds
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LearnQuest
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SHARP Dataload
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Stars Dataload
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Unemployment compensation insurance - Kansas &
all other states
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HSA
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KPERS - biweekly, quarterly, annual
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Optional group life insurance
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TSA (SHARP)
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VTSA (SHARP)
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Organization Dues
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State taxes - Kansas
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Group health insurance - active employees, payroll
transfers
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Parking
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State leave clearing payroll transfers
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State leave payouts & analysis for Division of
Budget
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Local taxes
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Generating Certified Candidate Pool
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Creating Job Requisitions
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Defining preferred/required skills
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Entering applicant information
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Veteran's preference
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Hiring candidates through SHARP
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Hiring outside the SHARP process
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Changing applicant Status
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Generating the KAPP301, Set Rejection Status Report
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Core FTP Sign-on and Password
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Downloading reports from the MVS using Core FTP
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Deleting reports from the MVS using Core FTP
Technical
Problems
Contact: SHARP help desk: In Topeka
dial 8-8000, otherwise 785-368-8000, Press 1; Press 4
Typical Questions:
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