Kansas Department of Administration, Office of General Services
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Office of Financial Management Informational Circulars

 


 

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Accounting  Circulars

   

FY2014  
14-a-001 2014 Private Vehicle Mileage (June 18, 2013) (Supersedes 13-A-004)
14-a-002 FY2014 Subsistence Rates (June 18, 2013) (Supersedes 13-A-002)
14-a-003 Procedures for filing 2013 Form 1099 Information Returns for non-SMART payments. (November 13, 2013) (Supersedes 13-A-003)
   
FY2013  
13-a-001 2013 Private Vehicle Mileage (June 25, 2012) (Supersedes 12-A-001)
13-a-002 FY2013 Subsistence Rates (June 25, 2012) (Supersedes 12-A-002)
13-a-003 Procedures for filing 2012 Form 1099 Information Returns for non-SMART payments.(November 9, 2012) (Supersedes 12-A-003)
13-a-004 2013 Private Vehicle Mileage (January 15, 2013) (Supersedes 13-A-001)
13-a-005 Concurrent Period Processing  (May 1, 2013) 
13-a-006 Closing of Fiscal Year 2013 and Opening of Fiscal Year 2014 (May 1, 2013) (pdf)
13-a-007 PM 13,001 Revised to include Real Property under $100,000 (June 11, 2013)
13-a-008 Changes to the closing of Fiscal Year 2013 and Opening of Fiscal Year 2014 (June, 26, 2013) (Revises 13-A-006)
   
FY2012  
12-a-001 2012 Private Vehicle Mileage (June 20, 2011) (Supersedes 11-A-001)
12-a-002 FY2012 Subsistence Rates (June 20, 2011) (Supersedes 11-A-002)
12-a-003 Procedures for filing 2011 Form 1099 Information Returns for non-SMART payments. (October 12, 2011) (Supersedes 11-A-005)
12-a-004 Vendor Inquiries Regarding Form 1099 Information Returns (February 1, 2012)
12-a-005 Addition of New Expenditure Account Code (February 3, 2012)
12-a-006 Use of Expenditure Account Code 526610, Job Related Training and Conference Registration (March 8, 2012)
12-a-007 Addition of New Expenditure Account Code (April 23, 2012)
12-a-008 Closing of Fiscal Year 2012 and Opening of Fiscal Year 2013 (June 27, 2012) (Supersedes 11-A-008)
   

 

 

Payroll Circulars   [back to top]

 

FY2014  
14-p-001 SHARP Employee Self Service PDF Paycheck Advices (July 5, 2013)
14-p-002 Discontinue Organization Dues Deduction for Teamsters Local Union #795 (JJA in Larned) (July 12, 2013)  (Supersedes 08-P-024)
14-p-003 Change in Organization Dues Deduction for Pittsburg State
University – Kansas National Education Association #30 (August 5, 2013)  (Supersedes 013-P-001)
14-P-004 Parking Arrangement Changes for Department for Aging and Disability Services (Agency 039) (August 15, 2013)  (Supersedes 08-P-027 AND 10-P-015)
14-p-005 Change in Organization Dues Deduction Amounts (August , 21, 2013) (Revises 12-p-006)
14-p-006 Implementation of Lump Sum Withholding Orders Per HB2015 (September 12, 2013
14-p-007

SHARP Bi-Weekly Payroll Schedule for 2014 (September 25, 2013)  (Supersedes 13-P-003)

14-p-008 Key Payroll Processing Dates in November 2013 (October 25, 2013)  (Supersedes 13-P-006)
14-P-009

Change in Social Security Base Rate (October 31, 2013)  (Supersedes 13-P-005)

14-p-010

Deferred Compensation and Tax Sheltered Annuity Limits for Calendar Year 2014 (November 7, 2013)  (Supersedes 13-P-007)

14-p-011 Changes to the Payroll Processing Schedule for the Payroll Periods Ending December 7, 2013 and December 21, 2013 (November 25, 2013)
14-P-012 2014 Percentage Method Tables for State Tax Withholding (November 26, 2013)  (Supersedes 13-P-012)
14-p-013 December 2013 Payroll Processing (November 27, 2013)
14-p-014 2014 Percentage Method Tables for Federal Tax Withholding (December 4, 2013)  (Supersedes 13-P-016)
14-P-015

Employee Taxability of State-Owned or Leased Vehicles (December 10, 2013)  (Supersedes 13-P-010)

14-P-016 Changes to Health Savings Accounts Processing for 2014 (December 12, 2013)
14-P-017 Combined Regent Institutions’ and State Agencies’ Flexible Spending Accounts Remittance Files for 2014 (December 13, 2013)
14-p-018 KPERS Tier 1 Members Contribution Rate and Benefit Multiplier Changes (December 16, 2013)
14-p-019

W-2 Wage and Tax Statements for Calendar Year 2013 (January 7, 2013)  (Supersedes 13-P-014)

14-p-020

2014 W-2 Production Report Schedule (January 7, 2013)  (Supersedes 13-P-015)

 

14-P-021

W-2 Wage and Tax Statements for Calendar Year 2013 (January 15, 2014)  (Supersedes 13-P-014)

   
FY2013  
13-p-001 Change in Organization Dues Deduction for Pittsburg State
University – Kansas National Education Association #30 (August 17, 2012)  (Supersedes 12-P-08)
13-p-002 Addition of Graduate Teaching Assistant GHI Deduction Code for Regents (August 31, 2012) 
13-p-003 SHARP Bi-Weekly Payroll Schedule for 2013 (October 8, 2012) (Supersedes 12-P-007)
13-P-004 Addition of New Health Savings Accounts Employer Deduction Codes/Benefit Plans (October 11,2012)
13-p-005 Change in Social Security Base Rate(October 19, 2012) (Supersedes 12-P-018)
13-p-006 Key Payroll Processing Dates in November 2012(October 29, 2012) (Supersedes 12-P-010)
13-p-007 Deferred Compensation and Tax Sheltered Annuity
Limits for Calendar Year 2013(October 29, 2012) (Supersedes 12-P-012)
13-p-008 Organization Dues Change for ORG050 and ORG051(November 19, 2012) (Supersedes 10-P-021)
13-p-009 Changes to the Payroll Processing Schedule for the Payroll Periods Ending December 8, 2012 and December 22, 2012(November 27, 2012)
13-p-010 Employee Taxability of State-Owned or Leased Vehicles(November 28, 2012) (Supersedes 12-P-017)
13-p-011 December 2012 Payroll Processing(November 29, 2012)
13-p-012

2013 Percentage Method Tables for State Tax Withholding (December 17, 2012) (Supersedes 99-P-013)

13-p-013 Change in KOSE Organization Dues Deduction Amounts (December 19, 2012) (Supersedes12-P-015)
13-p-014 W-2 Wage and Tax Statements for Calendar Year 2012 (January 7, 2013) (Supersedes12-P-020)
13-p-015 2013 W-2 Production Report Schedule (January 7, 2013) (Supersedes12-P-021)
13-p-016

2013 Percentage Method Tables for Federal Tax Withholding (January8, 2013) (Supersedes12-P-016)

13-p-017 SHARP 9.1 Upgrade and Key Payroll Processing Dates in February 2013 (January 22, 2013)
13-p-018 SHARP 9.1 Upgrade HR/Payroll Checklist (January 31, 2013)
13-p-019 Establish New Organization Dues Deduction Codes for Teamsters Local Union #696 (JJA) (March 7, 2013)
13-p-020

Employer KPERS Death and Disability Insurance Contributions Moratorium (March 13, 2013)

13-p-021

KPAY210, Payroll EFT Returns and Notifications of Change (May 15, 2013)

 

13-p-022 Fiscal Year End Payroll Processing for FY 2013 (May 23, 2013) (Supersedes 12-p-027) 
13-p-023 Inactivation of Payroll Deductions for Kansas Organization of State Employees (KOSE) Political Action Committees (PAC)  (June 4, 2013) (Supersedes 09-p-029)
13-p-024 Parking Fee Increase - Curtis Building Garage – FY2014 (June 5, 2013) (Supersedes 12-p-028)
13-p-025 Ending the Employer KPERS Death and Disability Insurance Contributions Moratorium (June 6, 2013) (Supersedes 13-p-020)
13-p-026 Housing, Food Service and Other Employee Maintenance (June 14, 2013) (Supersedes 12-p-032)
13-p-027

Fiscal Year 2014-Employee/Employer Matching Share of Payroll   Contributions and Retirement Plans (June 17, 2013) (Supersedes 12-p-031)

13-p-028 New KPERS Employee Contribution Rate for Kansas Police and Fire Members (June 18, 2013)
   
FY2012  
12-p-001 Addition of Earnings Code for Settlement Pay-No KPERS (July 7,2011)
12-p-002 Learning Quest changes (July 25, 2011)
12-p-003 Addition of Earnings Codes for Voluntary Retirement Incentive Program Implementation (August 25, 2011)
12-p-004 Addition of New Account Codes for Voluntary Retirement Incentive Program Expenditure Tracking (August 30, 2011)
12-p-005 Extension of the Voluntary Retirement Incentive Program  (September 2, 2011)
12-p-006 Organization Dues Changes for KAPE (September 6, 2011)  (Supersedes 11-P-007)
12-p-007 SHARP Bi-Weekly Payroll Schedule for 2012 (September 15, 2011)  (Supersedes 11-P-008)
12-p-008 Change in Organization Dues Deduction for Pittsburg State
University – Kansas National Education Association #30 (September 29, 2011)  (Supersedes 11-P-006)
12-p-009

Addition of New Health Savings Accounts/Medical Deduction Codes (October 5, 2011) 

12-p-010 Key Payroll Processing Dates in November 2011 (October 25, 2011)
12-p-011 Terminated/Retired Employee Self Service Access Changes (October 27, 2011)
12-p-012 Deferred Compensation and Tax Sheltered Annuity
Limits for Calendar Year 2012 (November 1, 2011)  (Supersedes 11-P-010)
12-p-013 Changes to the Payroll Processing Schedule for the Payroll Periods Ending December 10, 2011 and December 24, 2011 (November 17, 2011)
12-p-014 December 2011 Payroll Processing (November 29, 2011)
12-p-015 Change in KOSE Organization Dues Deduction Amounts (December 6, 2011)  (Supersedes 11-P-027)
12-p-016 2012 Percentage Method Tables for Federal Tax Withholding (December 6, 2011)  (Supersedes 11-P-019)
12-p-017 Employee Taxability of State-Owned or Leased Vehicles (December 12, 2011)  (Supersedes 11-P-033)
12-p-018 Change in Social Security Base Rate (December 13, 2011)  (Supersedes 11-P-020)
12-p-019 Extension of OASDI 4.2% Tax Rate for Employees (December 28, 2011)  (Amends 12-P-018)
12-p-020 W-2 Wage and Tax Statements for Calendar Year 2011 (January 3, 2012)  (Supersedes 11-P-022)
12-p-021 2012 W-2 Production Report Schedule  (January 3, 2012)  (Supersedes 11-P-023)
12-p-022 New Organization Dues Deduction Codes ORG902 and ORF902 and Dues Rate Increases for ORG900 and ORG901  (March 1, 2012)  (Supersedes 02-P-011)
12-p-023 Employer KPERS Death and Disability Insurance Contributions Moratorium  (March 13, 2012)  (Supersedes 11-P-031)
12-p-024 Continuation of the Extension of OASDI 4.2% Tax Rate for Employees  (March 1, 2012)  (Supersedes 12-P-019)
12-p-025 New Organization Dues Deduction Codes ORG165 and ORF165 (April 24, 2012)  (Supersedes 10-P-006)
12-p-026 KPAYGL5C File Available For All Agencies (May 17,2012)
12-p-027 Fiscal Year End Payroll Processing for FY 2012 (May 15, 2012)  (Supersedes 11-p- 28)
12-p-028 Parking Fee Increase - Curtis Building Garage – FY2013 (June 1, 2012)  (Supersedes 11-p- 29)
12-p-029 Clarification of KPERS Policy Regarding Worker’s Comp/GTL (June 4, 2012)
12-p-030 Ending the Employer KPERS Death and Disability Insurance Contributions Moratorium (June 15, 2012)  (Supersedes 12-p-023)
12-p-031 Fiscal Year 2013 Payroll Contribution Rates (June 21, 2012)  (Supersedes 11-p-030)
12-p-032 Housing, Food Service and Other Employee Maintenance (June 22, 2012)  (Supersedes 11-p-032)
   

 

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