Kansas Department of Administration, Office of General Services
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Accounts and Reports


INFORMATIONAL CIRCULAR NO. 04-A-001 (Supersedes 03-a-001)
DATE:  June 6, 2003
SUBJECT: Private Vehicle Mileage
EFFECTIVE DATE:   July 1, 2003
A & R CONTACT: Randy Kennedy (785) 296-2125   (randy.kennedy@da.state.ks.us)
Leroy Charbonneau   (785) 296-2255 (leroy.charbonneau@da.state.ks.us)
Shirley Gilchrist (785) 296-2882 (shirley.gilchrist@da.state.ks.us)
Mark Handshy (785) 296-7021 (mark.handshy@da.state.ks.us)
APPROVAL: Approved by Dale Brunton
SUMMARY: FY 2004 Privately Owned Vehicle Mileage Reimbursement Rates

As authorized by K.S.A.75-3203a, the Secretary of Administration has fixed the private vehicle mileage reimbursement rates for FY 2004 at:

17 per mile for privately owned motorcycle

36 per mile for privately owned automobile

48 per mile for privately owned airplane

44 per mile for privately owned specially equipped vehicle for the physically disabled (Examples of specially equipped vehicles include, but are not limited to, those equipped with hand controls or lift devices. Other situations may be evaluated on a case-by-case basis if you are uncertain about the applicability of this rate.)

These rates reflect increases in all categories except the specially equipped vehicle for the physically disabled.

K.A.R. 1-18-1a provides that any state employee choosing to use a privately owned vehicle when a state-owned or leased vehicle is available shall be reimbursed at the central motor pool rate for compact cars. The rate for FY 2004, has been established at 20 cents per mile. The complete schedule of motor pool rates will be distributed by Central Motor Pool.

DB:jr