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| INFORMATIONAL CIRCULAR NO. 14-P-020 |
Supersedes 13-P-015 |
| DATE: |
January 7, 2014 |
| SUBJECT: |
2014 W-2 Production Report Schedule
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| EFFECTIVE DATE: |
Immediately |
OSM CONTACT:
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Amanda Entress
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(785) 296-3887
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(Amanda.Entress@da.ks.gov)
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| APPROVAL: |
Nancy Ruoff
(Original Signature on File) |
| SUMMARY: |
2014 W-2 Production Report Schedule
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In an effort to reduce the time and effort required of Regents and SHARP agency personnel as well as Payroll Services staff at the end of the calendar year, the 2014 W-2 production reports will be produced throughout the calendar year. By producing the reports on a scheduled basis during the year, the work associated with identifying and correcting errors/address problems can be more evenly distributed. The following is a list of the dates the 2014 W-2 production reports are scheduled to be generated:
Friday, February 14, 2014
Friday, March 14, 2014
Friday, April 25, 2014
Friday, May 9, 2014
Friday, June 6, 2014
Thursday, July 3, 2014
Friday, August 1, 2014
Friday, August 29, 2014
Friday, September 26, 2014
Friday, October 24, 2014
Friday, November 7, 2014
Wednesday, November 19, 2014
Wednesday, December 3, 2014
Monday, December 8, 2014
Monday, December 15, 2014
Monday, December 22, 2014
Monday, December 29, 2014 - Tentative Final Load
Agencies should anticipate finding copies of the KTXPR55 and TAX910ER reports in their agency mailbox on the MVS on the first working day following the above listed scheduled dates. Errors appearing on TAX910ER for SHARP agencies will be monitored and corrected by the Office of Systems Management. Regent’s institutions are responsible for monitoring and correcting their own errors in a timely manner. No action is required by the agency on the KTXPR55. Once the W-2’s for 2014 are complete, a final KTXPR55 report will be generated for each agency’s information and review.
In addition, the Regent’s institutions will receive the report TAX900 in their agency mailbox on the MVS. The TAX900 report should be thoroughly reviewed and any correcting transactions processed timely. It will continue to be the Regent’s responsibility to use the Management Reporting Interface file (MRI) to reconcile the year-to-date amounts in SHARP to the year-to-date amounts in their individual payroll systems.
SG:NTR:kao
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