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| INFORMATIONAL CIRCULAR NO. 10-A-016 |
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| DATE: |
May 13, 2010 |
| SUBJECT: |
Meal Expense Reimbursement |
| EFFECTIVE DATE: |
July 1, 2010 |
| A & R CONTACT: |
Shirley Gilchrist
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(785) 296-2882
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(Shirley.Gilchrist@da.ks.gov)
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| |
Ginnie Schirmer |
(785) 296-7021 |
(Ginnie.Schirmer@da.ks.gov) |
| |
Lance Gagelman |
(785) 296-2255 |
(Lance.Gagelman@da.ks.gov) |
| APPROVAL: |
 |
| SUMMARY: |
Meal Expense Reimbursement for overnight travel – Change from quarterly to a per meal allowance. |
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K.A.R. 1-16-18 has been modified to allow a per meal allowance, rather than a quarter day meal allowance. This will be effective for travel taking place July 1, 2010 and later. The method of determining the meals allowed is shown below.
Meal allowances on the day of departure are reimbursed as follows:
| Time of departure |
Meals allowed |
| 12:01 A.M.-6:00 A.M. |
breakfast, lunch, and dinner |
| 6:01 A.M. – 12:00 Noon |
lunch and dinner |
| 12:01 P.M.-6:00 P.M. |
dinner |
| 6:01 P.M.-12:00 Midnight |
no meals allowed |
Meal allowances on the day in which the employee returns to the official station or domicile are reimbursed as follows:
| Time of return |
Meals allowed |
| 12:01 A.M.-6:00 A.M. |
no meals allowed |
| 6:01 A.M. – 12:00 Noon |
breakfast |
| 12:01 P.M.-6:00 P.M. |
breakfast and lunch |
| 6:01 P.M.-12:00 Midnight |
breakfast, lunch, and dinner |
The meal rates shown below are not the BFY 2011 rates, but are what would have been used if this method was applied in BFY 2010. The BFY 2011 rates will be included in the Budget Indices.
| Area |
Breakfast |
Lunch |
Dinner |
| In-state/border city |
$9.00 |
$10.00 |
$19.00 |
| Out-of-state |
$9.00 |
$10.00 |
$19.00 |
| Out-of-state high-cost |
$9.50 |
$11.00 |
$20.50 |
| Out-of-state special designated |
$12.50 |
$14.00 |
$26.50 |
| high-cost area |
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|
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| International |
$13.50* |
$14.50* |
$28.00* |
*or actual not to exceed $90 per day
Unless a reduction is made for provided meals, in accordance with K.A.R. 1-16-18, employees are reimbursed for all three meals on days in overnight travel status between the departure and returning days. The same day meal allowance policy, in accordance with K.A.R. 1-16-18(c)(3), remains unchanged.
KEO:rk
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