Thursday, November 11, 2010 (Veterans' Day), Thursday, November 25, 2010 and Friday, November 26, 2010 (Thanksgiving Holiday) are designated holidays for state service in 2010. Monday, November 1, 2010 Time and Leave/Time and Labor interface agencies must have time and leave files for the period ending October 30, 2010 submitted to the Department of Administration for processing by 5:00 PM on November 1, 2010. Tuesday, November 2, 2010 The first on-cycle preliminary pay calculation for the period ending October 30, 2010 will also occur November 2, 2010; therefore, for Time and Leave agencies, all employees’ time and leave data must be entered into SHARP and designated ‘OK to Process’ by 6:00 PM in order for a paycheck record to be created. For Time and Labor agencies, all employees’ reported time must be entered into SHARP by 3:30 PM. After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 PM in order for a paycheck record to be created. Wednesday, November 3, 2010 Regents’ on-cycle payroll files for the period ending October 30, 2010 are due to the Department of Administration by 4:00 PM on November 3, 2010. Thursday, November 4, 2010 Friday, November 5, 2010 Sunday, November 7, 2010 Monday, November 8, 2010 Tuesday, November 9, 2010 Wednesday, November 10, 2010 Thursday, November 11, 2010 Friday, November 12, 2010 Time and Leave/Time and Labor interface agencies must have time and leave files for the period ending November 13, 2010 submitted to the Department of Administration for processing by 5:00 PM on November 12, 2010. (These files would normally be due Monday, November 15, 2010.) Regents’ Run C off-cycle payroll files for the period ending October 30, 2010 must be received by the Department of Administration by 4:00 PM on November 12, 2010. Paysheets for the on-cycle payroll for the period ending November 13, 2010 will be created on Monday, November 15, 2010. All job actions (i.e., promotions, terminations, new hires, leave of absences, step increases, etc.) must be entered by 6:00 PM on November 15, 2010 in order to be reflected on the paysheets for this period. (Paysheets would normally be created on Tuesday, November 16, 2010.) The first on-cycle preliminary pay calculation for the period ending November 13, 2010 will also occur November 15, 2010, rather than Tuesday, November 16, 2010; therefore, for Time and Leave agencies, all employees’ time and leave data must be entered into SHARP and designated ‘OK to Process’ by 6:00 PM in order for a paycheck record to be created. For Time and Labor agencies, all employees’ reported time must be entered into SHARP by 3:30 PM. After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 PM.on November 15, 2010 in order for a paycheck record to be created. Please note that there will be only two SHARP on-cycle preliminary payroll calculations for the pay period ending November 13, 2010. Tuesday, November 16, 2010 Regents’ on-cycle payroll files for the period ending November 13, 2010 are due to the Department of Administration by 4:00 PM on November 16, 2010. (These files would normally be due Thursday, November 18, 2010.) Wednesday, November 17, 2010 Thursday, November 18, 2010 Regents’ Run A off-cycle payroll files for the period ending November 13, 2010 must be received by the Department of Administration by 4:00 PM on November 18, 2010. (These files would normally be due Friday, November 19, 2010.) Friday, November 19, 2010 Monday, November 22, 2010 Tuesday, November 23, 2010 Wednesday, November 24, 2010 The Run B off-cycle for the period ending November 13, 2010 will be processed November 24, 2010. SHARP agencies have until 6:00 PM on this date to enter supplemental and/or adjustment run controls for the Run B off-cycle. Paychecks for the Run B off-cycle will be dated December 1, 2010. (Paychecks would normally be dated Monday, November 29, 2010.) Regents’ Run C off-cycle payroll files for the period ending November 13, 2010 must be received by the Department of Administration by 4:00 PM on November 24, 2010. (These files would normally be due Friday, November 26, 2010.) Thursday, November 25, 2010 Friday, November 26, 2010 Monday, November 29, 2010 Time and Leave/Time and Labor interface agencies must have time and leave files for the period ending November 27, 2010 submitted to the Department of Administration for processing by 5:00 PM on November 29, 2010. Tuesday, November 30, 2010 The first on-cycle preliminary pay calculation for the period ending November 27, 2010 will also occur November 30, 2010; therefore, for Time and Leave agencies, all employees’ time and leave data must be entered into SHARP and designated ‘OK to Process’ by 6:00 PM in order for a paycheck record to be created. For Time and Labor agencies, all employees’ reported time must be entered into SHARP by 3:30 PM. After Time Administration runs at 3:30 PM, payable time must be approved by 6:00 PM in order for a paycheck record to be created. Attached is a calendar for the month of November 2010, which highlights key payroll processing activity for the month. The attached calendar is intended for use as a supplementary reference tool only; it does not contain the level of detail that is included in the narrative portion of this circular. Please note the changes to the payroll processing schedule and adjust your schedules accordingly. If it becomes necessary to change any of the payroll processing dates identified above, notification of the change will be provided to all subscribers of the SHARP Infolist. SHARP users interested in subscribing to the Infolist, but who have not yet done so, can subscribe at http://da.state.ks.us/sharp/infolist.htm. KEO:NTR:ccl Attachment pdf
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